Legal Administrative Assistant

Whiteford, Taylor & Preston LLP; Richmond (VA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional growth opportunities

Inclusive, service-focused culture

Job summary

A law firm in the Mid-Atlantic region is looking for an experienced Legal Administrative Assistant to support Community Associations paralegals and attorneys. Key responsibilities include the preparation and filing of legal documents, managing case files, and ensuring compliance with court rules. Candidates should have a minimum of three years of legal administrative experience and strong communication skills. The firm offers competitive salary and benefits, along with professional growth opportunities in an inclusive culture.

Qualifications

• 3+ years of experience in a legal administrative assistant role.
• Strong knowledge of court rules and filing requirements.
• Ability to adapt to changing priorities under pressure.

Responsibilities

• Provide administrative support to paralegals and attorneys.
• Prepare and proofread legal documents.
• Coordinate and conduct court filings in compliance with rules.
• Maintain case files and calendars for important deadlines.

Skills

Legal administrative assistant experience

Knowledge of litigation procedures

Communication skills

Organizational skills

Proficiency in Microsoft Office

Tools

Legal document management systems

E-filing platforms

Job description

Overview

We are a dynamic and expanding business and litigation law firm in the Mid-Atlantic region. With a strong commitment to client service and legal excellence, we’ve built a reputation for providing strategic counsel across a broad range of industries.

Responsibilities

• Provide comprehensive administrative support to Community Associations paralegals and attorneys.
• Prepare, format, and proofread legal documents including correspondence, pleadings, motions, and filings.
• Proofread, copy, scan, mail, and fax legal documentation via hard copy or the court’s e-filing system, ensuring timely and accurate filing of court documents in state and federal courts.
• Coordinate court filings, including electronic filing and service of process, in accordance with court rules and deadlines.
• Organize and maintain electronic and hard-copy case files in a systematic manner to ensure easy retrieval and compliance with firm and court requirements.
• Maintain calendars and track important case deadlines, hearings, and related litigation activities.
• Enter case notes promptly after mailing or filing legal documents to ensure accurate and up-to-date case records.
• Assist with litigation and matter preparation, including organizing documents, exhibits, and supporting materials as needed.
• Request and submit check requests in accordance with firm procedures to ensure timely processing of payments.
• Ensure compliance with organizational policies, procedures, and regulatory requirements related to data entry, privacy, and security, maintaining strict confidentiality when handling sensitive debtor information.
• Provide guidance and training to new staff members on data entry procedures, software systems, and best practices to support accurate and efficient data management.
• Communicate professionally with clients, courts, opposing counsel, and internal teams as needed.
• Assist with general office tasks, including scanning, copying, and organizing documents, and provide overflow support and coverage for the Community Associations practice group.

Qualifications

• Minimum 3+ years of legal administrative assistant experience, preferably supporting litigation or legal practice groups in a law firm environment.
• Strong working knowledge of litigation procedures, court rules, and filing requirements.
• Experience with state and federal e-filing systems preferred.
• Proficiency with Microsoft Office (Word, Outlook, Excel); experience with legal document management systems, e-filing platforms, and jurisdictional land record databases preferred.
• Excellent organizational skills, attention to detail, and ability to manage competing deadlines.
• Professional demeanor with strong written and verbal communication skills.
• Ability to communicate effectively and collaborate within a team environment while managing individual responsibilities.
• Ability to adapt to changing priorities, maintain performance under pressure, and work within time constraints.

What We Offer

• Competitive salary and benefits
• Professional growth opportunities within a collaborative law firm
• Inclusive, service-focused culture

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.