Administrative Assistant

Campbell Oil Company; Elizabethtown (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401k plan with match

Paid time off

Remote work in select roles

Team building activities

Flexible schedules

Professional training

Advancement opportunities

Job summary

Campbell Oil Company in Elizabethtown, NC is seeking an Administrative Assistant to provide essential office support, coordinate communications, and assist teams with various projects.

The ideal candidate is organized, detail-oriented, and communicates clearly. The role focuses on data entry, invoicing support, and collaboration across departments to maintain efficient operations. Excellent customer service helps the team thrive.

Qualifications

• Minimum 3 years’ experience in administrative duties.
• Excellent communication and organizational skills.
• Advanced Microsoft Excel skills.
• Experienced with other financial systems.

Responsibilities

• Help price and order equipment for Short Truck Fuel Division.
• Bulk Plant Daily Pricing Input.
• Set up customer pricing notifications.
• Monthly Inventory Reconciliation Recaps.
• Data Integrity Maintenance.
• Follow up with Customer AR Reports, some account research.
• Invoice posting/billing.
• Assist Operations team as needed.

Skills

Communication

Organization

Analytical skills

Excel proficiency

Team collaboration

Tools

Microsoft Excel

Financial systems

Office software

Job description

Job Details: Job Location: Elizabethtown, NC 28337, Position Type: Full Time, Campbell Oil Company - Administrative Assistant
Elizabethtown, NC

POSITION OVERVIEW

The Administrative Assistant provides essential support to ensure efficient operation of the office. This role involves managing administrative tasks, coordinating communication, and assisting team members with various projects. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills to contribute to a positive work environment. A detailed Job Description will be available when you begin employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

BENEFITS OVERVIEW

• Family first atmosphere
• Medical, Dental, Vision, Life, Disability, 401k
• Competitive Total Compensation Plans with 401k match
• Paid time off in your first year
• Team first environment
• Paid Gym Memberships
• Remote work in select roles
• Monthly teambuilding exercises
• Everyday Pay if needed
• Flexible Schedules to attend family events
• Professional Training
• Advancement opportunities
• Leadership Training

ESSENTIAL JOB FUNCTIONS

• Help price and order equipment for Short Truck Fuel Division
• Bulk Plant Daily Pricing Input
• Set up customer pricing notifications
• Monthly Inventory Reconciliation Recaps
• Help Maintain Customer Account Setups with Tank Lease agreements
• Data Integrity Maintenance
• Follow up with Customer AR Reports, some account research
• Complete Monthly Bulk Plant Checklists and follow up with any tasks
• Follow up with LMS Training completion
• Marketing/promotions support and help manage customer communications
• Backup support for Short Truck Fuels Billing team
• Handle Bulk Plant recognitions
• Help prepare Meeting Agendas for Monthly/Quarterly Bulk Plant Manager Meetings
• Manage Christmas Gift program for Division
• Schedule and communicate with customers about deliveries and services.
• Invoice posting/billing.
• Assist customers with invoicing and order discrepancies.
• Communicate with sales team, warehouse, and dispatch.
• Handle walk-in customers if needed.
• Oversee national account order fulfillment and billing.
• Assist with continuous improvement efforts.
• Assist with accounts receivable as needed.
• Make phone calls and resend missed invoices to customers.
• Assist Operations team as needed.

Qualifications

• Minimum 3 years’ experience in administrative duties
• Excellent communication and organizational skills
• Possess advanced analytical skills
• Experienced computer skills working in Excel
• Commitment to Excellence and holding team to highest standards
• Team player that enjoys collaborating with coworkers
• Advanced Microsoft Excel skills, proficiency with computers. Experience with other financial systems.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, operate business equipment and dial the telephone. They are regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and lift to 30 lbs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.