Administrative Assistant

Campbell-Oil-Company; Elizabethtown (NC); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401k with match

Paid time off

Remote work in select roles

Monthly teambuilding

Flexible schedules

Professional Training

Advancement opportunities

Leadership Training

Paid Gym Membership

Job summary

Campbell Oil Company in Elizabethtown, NC is hiring an Administrative Assistant to provide essential office support, coordinate communications, and assist the team with various projects. The role emphasizes organization, attention to detail, and strong communication.

Responsibilities include pricing and ordering equipment for the Short Truck Fuel Division, daily pricing inputs, monthly inventory reconciliations, data integrity, invoicing support, and collaboration with sales, warehouse, and

Qualifications

• Excellent communication and organizational skills.
• Advanced Microsoft Excel skills and proficiency with computers.

Responsibilities

• Help price and order equipment for Short Truck Fuel Division.
• Input Daily Pricing for Bulk Plant.
• Monthly Inventory Reconciliation Recaps.
• Data integrity maintenance.
• Assist with invoicing and order discrepancies.
• Coordinate with sales, warehouse and dispatch.

Skills

Communication skills

Organizational skills

Excel proficiency

Computer literacy

Tools

Excel

Job description

Campbell Oil Company - Administrative AssistantElizabethtown, NCJoin us as we grow together personally and professionally! Four Generations of family leadership continue to make it our vision to leave people better than we found them. We are more than an oil company, convenience store or restaurant, we are a family! We are improving the lives of those we touch every day by valuing the customer, caring for our 1000+ team members, and supporting our communities that we are honored to serve.POSITION OVERVIEWThe Administrative Assistant provides essential support to ensure efficient operation of the office. This role involves managing administrative tasks, coordinating communication, and assisting team members with various projects. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills to contribute to a positive work environment. A detailed Job Description will be available when you begin employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Begin building your career and apply now for these great benefits!BENEFITS OVERVIEWFamily first atmosphereBenefits to fit your needs: Medical, Dental, Vision, Life, Disability, 401kCompetitive Total Compensation Plans with 401k matchPaid time off in your first yearTeam first environmentPaid Gym MembershipsRemote work in select rolesMonthly teambuilding exercisesEveryday Pay if neededFlexible Schedules to attend family eventsProfessional TrainingAdvancement opportunitiesLeadership TrainingESSENTIAL JOB FUNCTIONSHelp price and order equipment for Short Truck Fuel DivisionBulk Plant Daily Pricing InputSet up customer pricing notificationsMonthly Inventory Reconciliation RecapsHelp Maintain Customer Account Setups with Tank Lease agreementsData Integrity MaintenanceFollow up with Customer AR Reports, some account researchComplete Monthly Bulk Plant Checklists and follow up with any tasksFollow up with LMS Training completionMarketing/promotions support and help manage customer communicationsBackup support for Short Truck Fuels Billing teamHandle Bulk Plant recognitionsHelp prepare Meeting Agendas for Monthly/Quarterly Bulk Plant Manager MeetingsManage Christmas Gift program for DivisionSchedule and communicate with customers about deliveries and services.Invoice posting/billing.Assist customers with invoicing and order discrepancies.Communicate with sales team, warehouse, and dispatch.Handle walk-in customers if needed.Oversee national account order fulfillment and billing.Assist with continuous improvement efforts.Assist with accounts receivable as needed.Make phone calls and resend missed invoices to customers.Assist Operations team as needed.EDUCATION & QUALIFICATIONS:Minimum 3 years’ experience in administrative dutiesExcellent communication and organizational skillsPossess advanced analytical skillsExperienced computer skills working in ExcelCommitment to Excellence and holding team to highest standardsTeam player that enjoys collaborating with coworkersAdvanced Microsoft Excel skills, proficiency with computers. Experience with other financial systems.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit, hear, use hands to type data, operate business equipment and dial the telephone. They are regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and lift to 30 lbs.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.