Specialist, Operations

Campbell-Oil-Company; Pennsylvania; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Disability insurance

401k with match

Paid time off

Paid gym memberships

Remote work in select roles

Monthly teambuilding exercises

Daily pay option

Flexible schedules

Professional training

Advancement opportunities

Leadership training

Job summary

Campbell Oil Company is seeking an Operations Specialist to provide daily support for the Commercial Fuels group. You will maintain supplier, terminal, contract, carrier, and pricing data, link pricing feeds to back-office systems, and help resolve cost issues.

You will review accessorial charges, support audits, and participate in cost-saving projects while coordinating with Purchasing, Dispatch, Billing, Sales, suppliers, and haulers to ensure accurate, timely operations.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s preferred.
• Experience in operations, logistics, dispatch, purchasing, billing, transportation, or administrative support is preferred.

Responsibilities

• Maintain accurate supplier, terminal, contract, carrier, and pricing information in company systems.
• Ensure pricing feeds and back-office systems link correctly to support purchasing decisions and pricing analysis.
• Review split-load fees, detention, rerouting charges, rejected-load costs, and other accessorial expenses.
• Collaborate with internal departments to decide whether charges are absorbed, billed to the customer, or charged back to a hauler.
• Support special projects, audits, process documentation, and department priorities.
• Escalate pricing decisions, contractual interpretations, major customer issues, and large financial adjustments to the Commercial Fuels Manager.

Skills

Attention to detail

Multitasking

Communication

Organizational skills

Problem solving

Recordkeeping

Pricing understanding

Billing knowledge

Ownership & accountability

Education

High school diploma or equivalent

Associate or bachelor’s degree in business, logistics, supply chain, accounting, finance, or related field

Tools

Microsoft Excel

Microsoft Outlook

Job description

Campbell Oil Company Operations SpecialistJoin us as we grow together personally and professionally! Four Generations of family leadership continue to make it our vision to leave people better than we found them. We are more than an oil company, convenience store or restaurant, we are a family! We are improving the lives of those we touch every day by valuing the customer, caring for our 1000+ team members, and supporting our communities that we are honored to serve.POSITION OVERVIEWThe Operations Specialist provides daily operational support to the Commercial Fuels department. This role works closely with Purchasing, Dispatch, Billing, Sales, suppliers, and haulers to help ensure loads are sourced, lifted, billed, and documented correctly. The position is focused on completing time-sensitive tasks, resolving operational issues, maintaining accurate system information, and supporting cost-saving and business-growth opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Begin building your career and apply now for these great benefits!BENEFITS OVERVIEWFamily first atmosphereBenefits to fit your needs: Medical, Dental, Vision, Life, Disability, 401kCompetitive Total Compensation Plans with 401k matchPaid time off in your first yearTeam first environmentPaid Gym MembershipsRemote work in select rolesMonthly teambuilding exercisesDaily Pay if neededFlexible Schedules for attending family eventsProfessional TrainingAdvancement opportunitiesLeadership TrainingESSENTIAL JOB FUNCTIONSMaintain accurate supplier, terminal, contract, carrier, and pricing information within company systems.Help ensure pricing feeds and back-office systems are linked correctly to support purchasing decisions and historical pricing analysis.Accessorial Charges and General SupportReview split-load fees, detention, rerouting charges, rejected-load costs, and other accessorial expenses.Work with internal departments to determine whether charges should be absorbed, billed to the customer, or charged back to a hauler.Support special projects, operational audits, process documentation, and other department priorities as assigned.Decision-Making and Problem-SolvingThe Operations Specialist is expected to independently complete assigned tasks, research discrepancies, communicate with the appropriate parties, and follow issues through resolution.Routine operational matters may be handled within established procedures. Pricing decisions, contractual interpretations, major customer issues, and significant financial adjustments should be escalated to the Commercial Fuels Manager.Qualifications:High school diploma or equivalent required.Associate or bachelor’s degree in business, logistics, supply chain, accounting, finance, or a related field preferred.Prior experience in operations, logistics, dispatch, purchasing, billing, transportation, or administrative support preferred.Fuel-distribution, terminal, or wholesale-industry experience is preferred but not required.Required Skills and AbilitiesStrong attention to detail and ability to identify discrepancies.Ability to manage multiple time-sensitive tasks and follow each item through completion.Strong written and verbal communication skills.Strong organizational, problem-solving, and recordkeeping skills.Ability to work quickly while maintaining accuracy.Basic understanding of pricing, freight, billing, and margin calculations.Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.Ability to learn fuel-management, dispatch, pricing, and back-office systems.Strong sense of urgency, accountability, and ownership.Key CompetenciesExecution and follow-throughAccuracy and attention to detailOrganization and prioritizationCommunication and teamworkProblem-solvingAdaptabilityAccountabilityMeasures of SuccessPerformance may be evaluated based on:Accuracy and timeliness of completed tasks.Billing, sourcing, and hauler errors identified and corrected.Successful utilization of day deals, contracts, and supplier allocations.Timely completion of supplier, terminal, carrier, and customer setups.Accuracy of pricing and operational records.Timely resolution of billing adjustments and hauler billbacks.Ability to provide reliable purchasing and operational coverage.Effective communication with internal departments and external partners.Working Conditions:This is primarily an office-based position requiring frequent computer and telephone use. The role must be able to manage shifting priorities, interruptions, supplier deadlines, transportation issues, and other time-sensitive operational needs. Occasional work outside normal business hours or limited travel may be required. This detailed description outlines the key responsibilities, qualifications, and skills required for an Inside Sales Representative in a commercial context, emphasizing the importance of proactive sales strategies and customer relationship management.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.