Administrative Assistant

Talentify; El Segundo (CA); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Aston Carter is hiring an Office Services Coordinator for a contract role in El Segundo, CA. The role focuses on delivering a professional workplace experience, greeting visitors, and managing the reception and office services to ensure smooth daily operations.

Responsibilities include answering calls, coordinating meeting room bookings, and providing general administrative support to the workplace experience team. Onsite, with benefits applicable to temporary roles.

Qualifications

• High School Diploma or GED required.
• 1+ year of real estate experience preferred.
• Strong communication and organizational skills required.
• Proficiency with Microsoft Office suite (Word, Excel, Outlook) desired.

Responsibilities

• Greet visitors and provide a welcoming workplace experience.
• Manage the reception desk, answer calls, direct inquiries, and register visitors.
• Coordinate meeting room bookings and support events.
• Maintain reception and common areas to a high standard.

Skills

Customer service

Communication

Organization

Teamwork

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Word

Excel

Outlook

Job description

About this job

Job Title: Office Services Coordinator - Level 1

Job Description

We are seeking a dedicated Office Services Coordinator to join our team and serve as the first point of contact for our organization. This role is integral in providing a welcoming workplace experience for visitors and ensuring efficient management of the reception area and office services.

Responsibilities

• Serve as the first point of contact, greeting visitors and providing a welcoming workplace experience.
• Manage the reception desk including answering calls, directing inquiries, and managing visitor registration.
• Coordinate meeting room bookings and provide support for internal and external events.
• Maintain the reception area and common spaces to a high standard of presentation.
• Process deliveries, manage incoming mail, and coordinate messenger services.
• Provide administrative support to the workplace experience team.
• Follow basic work routines and standards in application of work.
• Use existing procedures to solve straightforward problems.
• Focus on individual work within clearly defined procedures and practices.
• High School Diploma or GED with up to 2 years of job-related experience.
• 1+ year of real estate experience is preferred.
• Ability to follow basic work routines and standards in the application of work.
• Strong communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.

Additional Skills & Qualifications

• Engaging personality for the front desk role.
• Friendly, approachable, and welcoming demeanor to visitors and employees.
• Enjoys interacting with people and providing excellent customer service.
• Comfortable dealing with a diverse group of stakeholders and visitors on a daily basis.
• Ability to create a positive first impression and represent the organization professionally.

Job Type & Location

This is a Contract position based out of El Segundo, CA.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of El Segundo, CA.

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in El Segundo,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.