Receptionist

Talentify; Tempe (AZ); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA (Health Savings Account)

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter is seeking a receptionist to establish the first impression of the company through face-to-face and phone interactions with clients, employees, guests, and vendors. You will be an ambassador and liaison, ensuring each interaction is positive and memorable.

The role entails greeting visitors, answering calls, providing administrative support, and coordinating events in a fast-paced onsite setting in Tempe.

Qualifications

• Minimum of 2 years of reception experience.
• 2 years of face-to-face customer interaction experience preferred.
• Pleasant phone voice and excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced, high-volume environment.
• Proficiency in Outlook, Word, and Excel.

Responsibilities

• Ensure a smooth and seamless experience for employees and guests by communicating warmly and effectively.
• Consistently offer professional, friendly, and welcoming interactions.
• Answer and screen all incoming calls, redirecting or taking detailed messages as needed.
• Greet, assist, and direct visitors, vendors, and the general public with a professional and courteous demeanor.
• Manage visitor badges and maintain visitor records.
• Remain actively visible in the reception area and accessible to customers.
• Provide administrative support as needed in various departments.
• Maintain guest registration logs using an electronic guest management system.
• Support office events and meetings, including room reservations and organization.
• Review documents and procedures to ensure familiarity with guest engagement details.
• Assist with changes or new information, following up with customers to ensure satisfaction.
• Ensure a positive guest experience through personal interaction and attendance at functions.
• Assist with administrative responsibilities such as supply oversight and visual inspections.
• Provide travel assistance by coordinating transportation and communicating arrivals.
• Display professionalism and pride in all duties and responsibilities.
• Adhere to all safety and security protocols.
• Review internal work order systems and report service requests as needed.

Skills

Reception experience

Customer interaction

Verbal communication

Written communication

Organizational skills

Attention to detail

Fast-paced environment

Tools

Outlook

Word

Excel

Job description

Job Title: ReceptionistJob Description

The Receptionist plays a pivotal role in establishing the first impression of the company through face-to-face and phone interactions with prospective clients, employees, guests, and vendors. We are seeking a passionate and driven professional to serve as an ambassador and liaison, ensuring each interaction is positive and memorable.

Responsibilities

• Ensure a smooth and seamless experience for employees and guests by communicating warmly and effectively.
• Consistently offer professional, friendly, and welcoming interactions.
• Answer and screen all incoming calls, redirecting or taking detailed messages as needed.
• Greet, assist, and direct visitors, vendors, and the general public with a professional and courteous demeanor.
• Manage visitor badges and maintain visitor records.
• Remain actively visible in the reception area and accessible to customers.
• Provide administrative support as needed in various departments.
• Maintain guest registration logs using an electronic guest management system.
• Support office events and meetings, including room reservations and organization.
• Review documents and procedures to ensure familiarity with guest engagement details.
• Assist with changes or new information, following up with customers to ensure satisfaction.
• Ensure a positive guest experience through personal interaction and attendance at functions.
• Assist with administrative responsibilities such as supply oversight and visual inspections.
• Provide travel assistance by coordinating transportation and communicating arrivals.
• Display professionalism and pride in all duties and responsibilities.
• Adhere to all safety and security protocols.
• Review internal work order systems and report service requests as needed.

Essential Skills

• Minimum of 2 years of reception experience.
• 2 years of face-to-face customer interaction experience preferred.
• Pleasant phone voice and excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced, high-volume environment.
• Proficiency in Outlook, Word, and Excel.

Additional Skills & Qualifications

• Positive attitude and comfort in providing customer service to a diverse population.
• Experience in customer service, front desk, concierge, and data entry is beneficial.

Work Environment

The work environment requires regular travel from floor to floor and may involve outdoor travel between buildings. The role requires sitting or standing for prolonged periods, using hands to operate office machinery, and regular communication. Professionalism and a sense of pride in duties are essential.

Job Type & Location

This is a Contract position based out of Tempe, AZ.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tempe,AZ.

Application Deadline

This position is anticipated to close on Sep 8, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.