Receptionist

Talentify; Poway (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Aston Carter is seeking a Front Desk Receptionist to serve as the first point of contact for employees, customers, vendors, candidates, and visitors. You will provide administrative support for daily office operations in a fully onsite Poway, CA setting.

Responsibilities include greeting guests, handling calls, coordinating visitor logistics, maintaining supplies, and supporting onboarding and general administrative tasks.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of receptionist, administrative assistant, customer service, or office support experience.
• Excellent verbal and written communication skills.

Responsibilities

• Greet and assist visitors, customers, candidates, and vendors.
• Answer and route incoming phone calls professionally and courteously.
• Monitor the front entrance and assist with visitor access.
• Provide visitor badges and ensure adherence to visitor procedures.
• Coordinate guest arrivals, parking information, and visitor hospitality.
• Notify employees of arriving guests and deliveries.
• Maintain a clean, organized, and professional reception area.
• Maintain office supply inventories and place replenishment orders as needed.

Skills

Verbal and written communication

Organizational skills

Multitasking

Professional appearance

Microsoft Outlook

Microsoft Word

Microsoft Teams

Excel (basic)

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

Excel

Job description

Job Title: ReceptionistJob Description

As a Front Desk Receptionist, you will serve as the first point of contact for employees, customers, vendors, candidates, and visitors, ensuring a welcoming and professional front-office experience. You will provide administrative support for day-to-day office operations, balancing multiple tasks while maintaining a positive demeanor.

Responsibilities

• Greet and assist visitors, customers, candidates, and vendors.
• Answer and route incoming phone calls professionally and courteously.
• Monitor the front entrance and assist with visitor access.
• Provide visitor badges and ensure adherence to visitor procedures.
• Coordinate guest arrivals, parking information, and visitor hospitality.
• Notify employees of arriving guests and deliveries.
• Maintain a clean, organized, and professional reception area.
• Maintain office supply inventories and place replenishment orders as needed.
• Monitor and restock breakroom, kitchen, and common-area supplies.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and shipments and coordinate local post office runs.
• Assist with copy, print, scanning, and filing requests.
• Create simple signs, labels, and office communications.
• Assist employees with basic office-related requests and questions.
• Issue and maintain employee photo badges and coordinate key card requests.
• Report facility issues to appropriate contacts or vendors.
• Assist with conference room readiness and basic meeting support.
• Ensure office common areas remain organized and stocked.
• Assist with data entry, document organization, and record maintenance.
• Support new hire onboarding activities, including workspace preparation.
• Maintain office directories, contact lists, and administrative records.
• Provide general administrative support to departments as assigned.
• Support occasional company events and employee activities.
• Serve as a helpful resource for employees and visitors.
• Maintain professional interactions with vendors, customers, and business partners.
• Respond promptly to routine inquiries and requests.
• Escalate issues to the appropriate department when necessary.

Essential Skills

• High school diploma or equivalent.
• Minimum 2 years of receptionist, administrative assistant, customer service, or office support experience.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Proficiency with Microsoft Outlook, Word, Teams, and basic Excel.
• Ability to maintain confidentiality and professionalism.

Additional Skills & Qualifications

• Experience in a corporate office, manufacturing, engineering, or technology environment.
• Experience with office supply management and mail services.
• Familiarity with visitor management systems or badge access systems.
• Experience supporting onboarding or employee-facing administrative processes.

Work Environment

This position is fully onsite in Poway, CA, with a work schedule from Monday through Friday, 8:00 a.m. to 5:00 p.m., including a one-hour lunch break. The role is based in a collaborative and cross-functional environment where initiative is recognized and valued. The office culture emphasizes teamwork and professionalism, providing an engaging space for career growth. Parking can be tight, but there is a nearby hotel offering shuttle services.

Job Type & Location

This is a Contract position based out of Poway, CA.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Poway,CA.

Application Deadline

This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity Statement

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Reasonable Accommodation Request

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.