Receptionist

Talentify; Carlsbad (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Adequate onboarding and training

Job summary

Aston Carter seeks a friendly, organized Receptionist / Front Office Administrator to be the first contact for visitors and staff. The role focuses on a professional front desk presence, delivering excellent customer service, and supporting basic office administration.

Fully onsite in Carlsbad, CA, with a low-volume reception area, Monday–Friday daytime schedule, and comprehensive onboarding. Public benefits and a supportive workplace environment are included.

Qualifications

• 1+ years of experience in a receptionist, administrative support, customer service, hospitality, retail, or similar customer-facing role
• Strong interpersonal and communication skills
• Professional demeanor with a customer-focused attitude
• Basic proficiency with Microsoft Office/Microsoft 365
• Experience using Outlook, Teams, and email communication tools
• Strong organizational skills and attention to detail
• Ability to multitask and remain composed during busy periods

Responsibilities

• Greet and welcome visitors, employees, and guests in a professional manner
• Manage lobby traffic and direct visitors to the appropriate contact or department
• Answer basic inquiries and provide assistance as needed
• Distribute incoming mail and organize documents and records
• Scan, file, and maintain office documentation
• Order and track office supplies as needed
• Maintain a clean, organized, and professional reception area
• Support general administrative tasks to assist office operations

Skills

Customer service

Interpersonal skills

Professional demeanor

Organization

Attention to detail

Multitasking

Tools

Microsoft 365

Outlook

Teams

Job description

Receptionist / Front Office Administrator

About the Role

We are seeking a friendly, professional, and organized Receptionist / Front Office Administrator to serve as the first point of contact for visitors, employees, vendors, and customers. In this role, you will help create a welcoming office environment while providing administrative support to ensure smooth day-to-day operations.

This is not a high-volume call center or receptionist position. Instead, the focus is on maintaining a professional front office presence, delivering excellent customer service, and supporting basic office administration.

Responsibilities

• Greet and welcome visitors, employees, and guests in a professional manner
• Manage lobby traffic and direct visitors to the appropriate contact or department
• Answer basic inquiries and provide assistance as needed
• Distribute incoming mail and organize documents and records
• Scan, file, and maintain office documentation
• Order and track office supplies as needed
• Maintain a clean, organized, and professional reception area
• Support general administrative tasks to assist office operations

Required Qualifications

• 1+ years of experience in a receptionist, administrative support, customer service, hospitality, retail, or similar customer-facing role
• Strong interpersonal and communication skills
• Professional demeanor with a customer-focused attitude
• Basic proficiency with Microsoft Office/Microsoft 365
• Experience using Outlook, Teams, and email communication tools
• Strong organizational skills and attention to detail
• Ability to multitask and remain composed during busy periods

Preferred Qualifications

• Experience working in a front desk, office, hospitality, or corporate environment
• Experience interacting with visitors, customers, vendors, and employees
• Internship or administrative experience demonstrating strong communication and organizational skills
• Recent graduates with relevant customer service or office experience are encouraged to apply

Work Environment

• Fully onsite position in a professional office setting
• Business casual work environment
• Consistent daytime schedule, Monday through Friday
• Low-volume reception area with occasional periods of increased visitor activity
• Frequent interaction with employees, customers, vendors, and guests
• Comprehensive onboarding and training provided

Job Type & Location

This is a Contract to Hire position based out of Carlsbad, CA.

Pay and Benefits

The pay range for this position is $21.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad,CA.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.