Administrative Coordinator

Talentify; Palm Desert (CA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Job summary

Aston Carter is seeking an experienced Administrative Services Coordinator to support operations at a large retail center in Palm Desert, CA. You will be the sole on-site administrative presence, working closely with the Maintenance Technician and supporting tenants, vendors, and property operations.

The role requires strong customer service and communication skills, 5-7 years of related experience, and proficiency in Microsoft Office.

Qualifications

• 5-7 years of administrative or property management support experience.
• Ability to work independently with minimal supervision.
• Strong prioritization and time management skills.
• Excellent customer service and communication abilities.
• High School Diploma or GED.

Responsibilities

• Perform general administrative and office support duties.
• Process invoices, contracts, purchase orders, and related documentation.
• Assist with vendor coordination and meetings, including landscaping, maintenance, and other service providers.
• Conduct regular property walks and report observations as needed.
• Support day-to-day property operations.
• Communicate regularly with tenants and provide excellent customer service.
• Partner with the Maintenance Technician to address operational needs.
• Build and maintain positive relationships with tenants, vendors, and stakeholders.
• Handle multiple priorities while ensuring timely and accurate completion of tasks.

Skills

Customer service

Communication skills

Time management

Prioritization

Relationship building

Independent work

Education

Bachelor's Degree

High School Diploma or GED

Tools

Excel

Outlook

Word

Job description

About this job

We are seeking an experienced Administrative Services Coordinator to support operations at a large retail center in Palm Desert, CA. This customer-facing role requires the individual to serve as the primary on‑site administrative resource while working closely with the on‑site Maintenance Technician and supporting tenants, vendors, and overall property operations.

Responsibilities

• Perform general administrative and office support duties.
• Process invoices, contracts, purchase orders, and related documentation.
• Assist with vendor coordination and meetings, including landscaping, maintenance, and other service providers.
• Conduct regular property walks and report observations as needed.
• Support day-to-day property operations.
• Communicate regularly with tenants and provide excellent customer service.
• Partner with the Maintenance Technician to address operational needs.
• Build and maintain positive relationships with tenants, vendors, and stakeholders.
• Handle multiple priorities while ensuring timely and accurate completion of tasks.
• 5-7 years of administrative, office coordination, property management support, or related experience.
• Ability to work independently with minimal supervision.
• Strong prioritization and time management skills.
• Excellent customer service and communication abilities.
• Professional demeanor and strong relationship‑building skills.
• Moderate computer proficiency, including Microsoft Office (particularly Excel).
• High School Diploma or GED.

Additional Skills & Qualifications

• Bilingual Spanish skills are strongly preferred.
• Bachelor's Degree.
• Experience supporting commercial real estate, retail property operations, facilities management, vendor coordination, or tenant relations.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Ability to learn and utilize internal systems.

The position is based at a large retail center in Palm Desert, CA, where you will be the sole administrative presence on‑site. The role involves frequent tenant interaction and close collaboration with the on‑site Maintenance Technician. The management team provides oversight remotely, as they are located approximately 40 minutes away. The work schedule is Monday through Friday, 8:00 AM to 5:00 PM, covering a full 40‑hour workweek.

Job Type & Location

This is a Contract position based out of Palm Desert, CA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 15, 2026.

Workplace Type

This is a fully onsite position in Palm Desert,CA.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.