Administrative Assistant

Bergelectric; El Paso (TX); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k with employer matching

Job summary

Bergelectric is seeking an Administrative Assistant to support professionals by organizing files, preparing reports, managing calendars, and handling invoices. The role includes answering phones, greeting visitors, and providing general staff support in a professional office environment.

Ideal candidates have a high school diploma or GED, 2+ years of clerical experience, proficient Microsoft Office skills, and strong verbal and written communication with high attention to detail.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2+ years of clerical, receptionist, or office experience.
• Proficient with Microsoft Office and general office equipment.
• Strong verbal and written communication with attention to detail.

Responsibilities

• Organize and maintain files and databases with confidentiality.
• Manage emails and phone calls; screen and redirect as needed.
• Schedule appointments and coordinate meetings and travel.
• Receive invoices and review for accuracy.

Skills

Communication

Multitasking

Attention to detail

Data entry

Education

Associate degree in Business Administration

High school diploma or GED

Tools

Microsoft Office

Job description

Overview

The Administrative Assistant will handle routine and advanced duties for other professionals such as organize files, create correspondence, prepare reports and documents, manage calendars, prepare invoices and offer general staff support. In addition, this role may serve as an initial point of contact, answering phones and greeting visitors. The right Administrative Assistant will be highly motivated, self-starter with the ability to multitask with a high attention to detail.

Responsibilities

• Organize and maintain files and databases in a confidential manner.
• Manage communication including emails and phone calls.
• Screen phone calls, redirect calls, and take messages.
• Schedule appointments, meetings, and reservations as needed.
• Receive deliveries; sort and distribute incoming mail.
• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.
• Maintain and order office supplies.
• Receive invoices and review for accuracy.
• Coordinate staff travel arrangements including transportation and accommodations.

Qualifications

• High school diploma or general education degree (GED) required. Associate degree in Business Administration
• 2+ years of clerical, receptionist, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This is largely a sedentary role; however, this role may require the ability to lift files, open filing cabinets and bend or stand to complete other administrative functions.

Working Environment

• This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, etc.

Benefits

Bergelectric is proud to offer a comprehensive benefits package, including medical, dental, vision, and a 401k retirement plan with employer matching.

EEO Statement

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Supervisor or their designee.

Bergelectric is a Federal government contractor and subject to the requirements of the Office of Federal Contract Compliance Programs (OFCCP). We have listed the affirmative action laws that we are governed by and their implementing regulations for your easy reference:

• The Vietnam Era Veterans Readjustment Assistant Act of 1974, as amended (41 C.F.R. 60-300)
• Section 503 of the Rehabilitation Act of 1973, as amended (41 C.F.R. 60-741)