Administrative Assistant

Associa; Edison (NJ); On-site; USD 38,000 - 48,000; Full time

Job summary

Associa is seeking an organized Administrative Assistant to support our property management team. You will play a key role in handling routine operations, coordinating communications, and maintaining records to ensure smooth daily activities.

The role emphasizes strong communication, calendar management, and the ability to interact with tenants, vendors, and internal staff. A high school diploma and at least one year of related experience are expected.

Qualifications

• Proficient in Microsoft Office applications.
• Strong written and verbal communication skills.
• Able to manage multiple tasks and meet deadlines.
• Previous admin support experience preferred.

Responsibilities

• Provide essential administrative support to the property management team and ensure smooth day-to-day operations.
• Serve as central point of contact for internal and external communications and coordinate information flow.
• Maintain accurate records, prepare reports, and assist with documentation for property management.
• Manage calendars, schedule appointments, and coordinate meetings to boost team productivity.
• Build positive relationships with clients, tenants, and vendors and deliver excellent customer service.

Skills

MS Office

Customer service

Business communications

Team collaboration

Time management

Instruction interpretation

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How Our Employees Make an Impact:

Our Administrative Assistant's are the heart of our property management operations, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com .

undefined

Our Story

Our Culture

Benefits and Perks

Employer Privacy Policy

EEO is the Law

ADP Privacy Statement Artificial Intelligence Google Privacy Policy Google Terms of Service