Administrative Assistant

Associa; Englishtown (NJ); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Disability insurance

Wellness and development initiatives

Job summary

Associa is seeking an Administrative Assistant to support our property management team and keep daily operations running smoothly. The role focuses on organization, communication, and reliable service to residents and clients.

You will manage calendars, coordinate meetings, prepare reports, and maintain accurate records while collaborating with managers, vendors, and colleagues to deliver outstanding customer service.

Qualifications

• Proven experience in administrative support or similar role.
• Proficiency with Word, Excel, Outlook.
• Strong written and verbal communication skills.
• Ability to coordinate information flow among stakeholders.
• Experience maintaining records and reports.

Responsibilities

• Provide essential administrative support to the property management team.
• Act as central point of contact for internal and external communications.
• Maintain accurate records, prepare reports, and assist with documentation.
• Manage calendars, schedule appointments, and coordinate meetings.
• Build relationships with clients, tenants, and vendors to ensure service excellence.

Skills

Organization

Communication

Customer service

Time management

Record keeping

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

• medical, dental, and vision insurance
• 401k
• disability insurance
• support with wellness and development initiatives

We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How Our Employees Make an Impact:

Our Administrative Assistant's are the heart of our property management operations, making a significant impact through:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.