Property Adminstrative Assistant

Associa; Gaithersburg (MD); On-site; USD 28,000 - 34,000; Full time

Job summary

Associa’s Comsource unit is seeking a professional Property Administrative Assistant to provide onsite administrative support to the General Manager and condominium community in Gaithersburg, MD. The role acts as a key liaison for owners, residents, board members, and vendors, delivering responsive service.

The ideal candidate has at least two years of condo property management experience, is bilingual in English/Spanish, and proficient in Word, Excel, and Outlook.

Qualifications

• Two years condominium property management experience required.
• Proficiency with Microsoft Word, Excel, and Outlook.

Responsibilities

• Provide administrative support to the General Manager and management team.
• Serve as primary point of contact for condo owners, residents, board members, and vendors, delivering exceptional customer service.
• Answer and direct incoming calls, emails, and office visitors professionally.
• Prepare correspondence, meeting notices, agendas, minutes, and reports for condo board meetings.
• Maintain accurate owner, resident, vendor, and property records through data entry and document management.
• Coordinate maintenance requests, vendor scheduling, and follow-up to support timely completion.
• Assist with preparing and distributing condominium notices, newsletters, and community communications.
• Manage office operations, supplies, filing systems, and document organization.
• Support accounts payable and receivable functions, including invoice processing and homeowner inquiries.
• Assist with violation tracking, architectural requests, work orders, and compliance documentation.
• Schedule appointments, inspections, meetings, and vendor services while maintaining calendars and coordinating priorities.
• Track administrative requests and maintain organized records to support community operations.
• Ensure confidentiality of sensitive homeowner and association information.
• Perform additional administrative and office support duties as assigned.

Skills

Bilingual EN/ES

Customer service

Data entry

Scheduling

Calendar management

Vendor coordination

Office administration

Microsoft Word

Excel

Outlook

Tools

MS Office

Data entry software

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Comsource, an Associa company, is seeking a professional, organized, and customer-focused Property Administrative Assistant to provide onsite administrative and operational support to the General Manager and condominium community. This role supports daily office operations and serves as a key point of contact for condominium owners, residents, board members, and vendors while ensuring efficient and responsive community support.

Key Responsibilities

• Provide administrative support to the General Manager and management team.
• Serve as a primary point of contact for condominium owners, residents, board members, and vendors, delivering exceptional customer service.
• Answer and direct incoming phone calls, emails, and office visitors professionally and courteously.
• Prepare correspondence, meeting notices, agendas, minutes, and reports for condominium board meetings.
• Maintain accurate owner, resident, vendor, and property records through data entry and document management.
• Coordinate maintenance requests, vendor scheduling, and follow-up to support timely completion.
• Assist with preparing and distributing condominium notices, newsletters, and community communications.
• Manage office operations, supplies, filing systems, and document organization.
• Support accounts payable and receivable functions, including invoice processing and homeowner inquiries.
• Assist with violation tracking, architectural requests, work orders, and compliance documentation.
• Schedule appointments, inspections, meetings, and vendor services while maintaining calendars and coordinating priorities.
• Track administrative requests and maintain organized records to support community operations.
• Ensure confidentiality of sensitive homeowner and association information.
• Perform additional administrative and office support duties as assigned.

Pay range: $20.00 - $25.00 hourly

Requirements

• Minimum of two years of condominium property management experience required.
• Bilingual in English and Spanish required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with data entry, record management, scheduling, calendar management, and vendor coordination.
• Strong organizational, communication, and customer service skills.
• Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
• Strong attention to detail and the ability to work independently and collaboratively

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.