Senior Administrative Assistant

Talentify; Minneapolis (MN); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health plan options

Dental and vision coverage

HSA enrollment

Life insurance

Disability coverage

401(k) with profit share

Well-being incentive

Education & certification assistance

Flexible time off

Family care leave

Parental leave

Family formation benefits

Cell phone reimbursement

Travel rewards

Critical illness & accident insurance

Hospital indemnity insurance

Legal

Long-term care

Pet insurance

ID theft protection

Supplemental life/AD&D

Job summary

Wipfli, located in Minneapolis, seeks a Senior Administrative Assistant to own the efficient day-to-day operations of the office. The role leads administrative processes, coordinates facilities activities, and serves as the primary contact for associates, guests, clients, and vendors.

It is an in-person position at the Minneapolis, MN office. The successful candidate will work autonomously and collaboratively, ensuring a positive office experience and smooth operations.

Qualifications

• High School Diploma or equivalent required; associate degree preferred.
• 3+ years of administrative experience in a professional services firm preferred.
• Proficiency with Outlook, Word, Teams, and Excel; ability to learn new software.

Responsibilities

• Perform and coordinate daily office operations to ensure a professional, efficient, and welcoming environment.
• Serve as the front office point of contact: greet clients and respond to office-related questions and requests.
• Manage equipment, vendor relationships, and office supply inventory and ordering.
• Coordinate internal meetings, associate events, and local engagement activities.
• Help with onboarding activities and office orientation for new associates.
• Assist with associate function budgets, purchasing, expense tracking, and supplier invoice processing.
• Identify opportunities to improve processes, communication, and operational efficiency.

Skills

Customer Service

Initiative

Autonomy

Attention to detail

Communication

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Outlook

Word

Teams

Excel

Job description

Overview

At Wipfli, people count.

At Wipfli, our people are core to everything we do—the catalyst behind our ability to create exceptional impact and extraordinary results.

We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path.

People truly matter and they feel it. For those looking to make a difference and find a professional home, Wipfli offers a career-defining opportunity.

Job Summary

The Senior Administrative Assistant will own the efficient day-to-day operations of the Wipfli Minneapolis office by leading administrative processes, managing office resources, and coordinating facility activities. This person will serve as the primary point of contact for associates, guests, clients, and vendors. They will work autonomously and collaboratively across functions to ensure a positive office experience and smooth business operations. The Senior Administrative Assistant will work 100% in-person in our Minneapolis, MN office.

Responsibilities

• Perform and coordinate daily office operations to ensure a professional, efficient, and welcoming environment
• Serve as the front office point of contact: greet clients, respond to office-related questions and requests, accept deliveries, and manage mail
• Manage equipment, vendor relationships, and office supply inventory and ordering
• Coordinate internal meetings, associate events, and local engagement activities
• Help with onboarding activities and office orientation for new associates
• Assist with associate function budgets, purchasing, expense tracking, and supplier invoice processing
• Identify opportunities to improve processes, communication, and operational efficiency

Qualifications

• High School Diploma or equivalent required; Associate degree preferred
• 3+ years of administrative experience; administrative experience at a professional services firm is preferred
• Proficiency with Microsoft Outlook, Word, Teams, and Excel, with the ability to learn new software and office technology
• Demonstrate initiative and customer-service orientation
• Ability to work autonomously with attention to detail
• Proven verbal and written communication skills with the ability to interact professionally with diverse groups of clients and associates
• Ability to plan, prioritize, and organize work effectively while handling multiple tasks, meeting deadlines, and working under pressure

Additional Details

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, veteran status, disability, or any other characteristics protected by federal, state, or local laws.

Wipfli is committed to providing reasonable accommodations for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or participate in our recruiting process, please send us an email at [e-mail].

Wipfli values fair, transparent, and competitive compensation, considering each candidate's unique skills and experiences. The estimated base pay range for this role is $21.00-28.00 / hour, with offers typically not made at the maximum, allowing for future salary increases. The actual salary at the time of offer depends on business related factors like location, skills, experience, training/education, licensure, certifications, business needs, current associate pay, and relevant employment laws.

Individuals may be eligible for an annual discretionary bonus, subject to participation rules and based on a variety of factors including, but not limited to, individual and Firm performance.

Wipfli cares about our associates and offers a variety of benefits to support their well‑being.

• 8 health plan options (both HMO & PPO plans)
• dental and vision coverage
• opportunity to enroll in HSA with potential Firm contribution and an Employee Assistance Program
• firm-sponsored basic life
• short and long-term disability coverage
• a 401(k) savings plan & profit share as well as Firm matching contribution
• well‑being incentive
• education & certification assistance
• flexible time off
• family care leave
• parental leave
• family formation benefits
• cell phone reimbursement
• travel rewards
• critical illness & accident insurance
• hospital indemnity insurance
• legal
• long-term care
• pet insurance
• ID theft protection
• supplemental life/AD&D

Eligibility for all benefits programs is dependent on annual hours expectation, position status/level and location.

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"Wipfli" is the brand name under which Wipfli LLP and Wipfli Advisory LLC and its respective subsidiary entities provide professional services. Wipfli LLP and Wipfli Advisory LLC (and its respective subsidiary entities) practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. Wipfli LLP is a licensed independent CPA firm that provides attest services to its clients, and Wipfli Advisory LLC provides tax and business consulting services to its clients. Wipfli Advisory LLC and its subsidiary entities are not licensed CPA firms.