Administrative Assistant

Direct Staffing Inc; East Moline (IL); On-site; USD 14,888 - 21,204; Full time

Job summary

A leading staffing agency is looking for a full-time Administrative Assistant in East Moline, IL. This position involves supporting a department, managing correspondence, scheduling meetings, and maintaining databases. Candidates must have administrative experience of 2-4 years and strong skills in Microsoft Office. A High School diploma is required, while further education is preferred. This long-term assignment tentatively starts in May 2017 and continues for a year, with flexible daytime hours.

Qualifications

• High School or equivalent required, Associates or Bachelor’s Degree preferred.
• Administrative experience 2-4 years preferred.
• Candidate must have strong skills in Microsoft Office Suite.

Responsibilities

• Drafts and types standard letters and memoranda from specific instructions.
• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars.
• Updates and maintains databases, systems applications, and files.

Skills

Microsoft Office Suite

Administrative skills

Organization

Education

High School diploma or equivalent

Associate's or Bachelor's Degree

Tools

SAP

Job description

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn.

Job Description

Kelly Services is currently recruiting for a full-time Administrative Assistant for our client, one of the world’s leading equipment and manufacturing companies, at its location in East Moline, IL. This assignment is paying $13.10 per hour and tentatively starting May 2017.

Performs administrative duties in support of a department and typically supports a manager; performs clerical office duties such as document processing, report preparation, and data retrieval and filing; coordinates meetings, travel, and ordering supplies; researches or resolves discrepancies following prescribed procedures; updates and maintains process documentation; and may receive project work consistent with the skills and skill level found in the jobs other work.

Duties and Responsibilities

• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.
• Maintains and updates established web sites with the assistance of basic web publishing software applications.
• Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures.
• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed.
• Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers.
• Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.

Education and Experience

• High School or equivalent required, Associates or Bachelor’s Degree preferred
• Administrative experience 2-4 years preferred
• In addition to the description above, this position requires administrative responsibilities for an office group of 40 people. Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers
• Candidate must have strong skills in Microsoft Office Suite, previous administrative experience desired
• SAP is highly desired.

Term of Assignment

• Long Term, full time one year assignment.
• 1st shift position, flexible schedule during day time hours.
• Tentative Start Date is May 2017 through April 2018, based on performance and client needs.

Qualifications

• Education and Experience
• High School or equivalent required, Associates or Bachelor’s Degree preferred
• Administrative experience 2-4 years preferred
• In addition to the description above, this position requires administrative responsibilities for an office group of 40 people. Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers
• Candidate must have strong skills in Microsoft Office Suite, previous administrative experience desired
• SAP is highly desired.