Administrative Assistant III

Direct Staffing Inc; Moline (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading staffing agency is seeking Site Logistics Operators/Material Handlers in Moline, IL, for a long-term contract with a top chemical company. Responsibilities include scheduling meetings, managing data, and assisting senior managers. Candidates should be proficient in Microsoft Office Suite, have 2-5 years of relevant experience, and exhibit excellent communication skills. This full-time position offers a stable work environment with potential contract extension based on performance.

Qualifications

• 2-5 years of experience as an executive assistant or administrative assistant required.
• Must communicate professionally with upper-level management.
• Experience in booking travel is highly desired.

Responsibilities

• Schedule meetings and maintain calendars for managers.
• Research and respond to customer inquiries.
• Create and maintain sensitive department records.

Skills

Microsoft Office Suite proficiency (Excel, Outlook, Word, SharePoint, Access)

Strong communication skills

High level of professionalism

Education

High School diploma or equivalent

2-4 year degree in business or communications

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft SharePoint

Database management software

Job description

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long‑term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn.

Job Description

JOB DESCRIPTION

• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate.
• Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
• Distributes information as appropriate to department members or internal/external customers.
• Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
• Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
• May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution.
• Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.

Education / Experience

• 2 - 5 years’ experience as an executive assistant/administrative assistant required.
• Expert skills in Microsoft suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access)
• Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management.
• Experience with booking travel highly desired.
• Database administration a plus.
• High School diploma/equivalent is required. 2-4yr degree in business, communications or journalism.

Terms of Assignment

• Long‑term, 3+ year contract: Tentative start date is June 2017‑May 2020. Extensions based on candidate performance and client’s business needs.
• Full‑time, 1st shift.

Qualifications

• Strong Microsoft Office Suite including Excel, PowerPoint, Word, Access, Outlook and SharePoint.