Administrative Coordinator – Mission Systems Quality

Jobtailor; Cedar Rapids (IA); On-site; USD 45,000 - 60,000; Full time

Job summary

Jobtailor in Cedar Rapids, IA is seeking an experienced Administrative Assistant to support Operations leaders with calendar management, travel arrangements, expense reporting, and document preparation.

Candidates should have strong time management, be proficient in O365 and Concur, and comfortable handling confidential information while collaborating across teams.

Qualifications

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• Previous experience in an administrative and/or customer service role
• Time management skills and ability to effectively prioritize work

Responsibilities

• Schedule meetings and travel arrangements; manage calendars and expense reports
• Coordinate internal and customer meetings; support leadership engagement
• Prepare activity reports and maintain department files
• Proofread documents and revise content
• Receive and route inquiries; maintain office supplies

Skills

Time management

Problem solving

Customer service

Self-starter

Team collaboration

Education

HS Diploma or AA/AS degree

Tools

O365 Suite Experience

Concur Travel And Expense System

SharePoint

Teams

Job description

• Schedule meetings and conference rooms, arrange domestic and international travel, prepare expense reports, and maintain department calendars
• Resolve calendar conflicts, monitor email communications, highlight urgent matters, prepare activity reports, and assist with leadership engagement opportunities
• Coordinate internal and customer meetings, including logistics, catering, setup/takedown, and site clearance
• Collaborate with other administrative assistants to share knowledge and schedule activities across the business
• Proofread presentation content and perform minor document revisions
• Establish, maintain, and revise departmental and control files
• Create and administer directorate Teams and SharePoint sites
• Receive and prioritize telephone calls, business visitors, and incoming mail; route inquiries appropriately
• Plan morale events and track and maintain directorate budgets
• Prepare materials for organization-level, All Hands, and Skip Level meetings
• Interface with personnel from multiple departments and external contacts
• Maintain, track, order, and organize office supplies
• Assist with hiring and onboarding tasks
• Perform other duties and special projects assigned by leadership
• Provide complex administrative support to Operations leaders in a confidential, highly responsive manner

Requirements

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• Previous experience in an administrative and/or customer service role
• Time management skills and ability to effectively prioritize work
• Experience with O365 suite
• High-level problem-solving skills and attention to detail
• Ability to work independently as a self-starter
• Ability to work collaboratively as part of a team
• Experience with Concur travel and expense system
• U.S. citizenship is required
• Must work in Cedar Rapids, IA; role is not eligible for relocation

Core Competencies

Demonstrates strong administrative support capabilities, including scheduling, travel coordination, and budget management, while effectively collaborating with teams and maintaining attention to detail in all tasks.

Highest-signal resume keywords

• O365 Suite Experience
• Concur Travel And Expense System
• Time Management Skills
• High-Level Problem-Solving Skills
• Customer Service Experience

Hard Skills

• Calendar Management
• Expense Reporting
• Document Proofreading
• Meeting Coordination
• Office Supply Management

Soft Skills

• Attention To Detail
• Self-Starter
• Team Collaboration
• Effective Prioritization

Industry Keywords

• Administrative Support
• Customer Service
• Budget Tracking
• Leadership Engagement

Tools & Technologies

• Teams
• SharePoint