Administrative Assistant

Baird & Warner; Downers Grove (IL); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

VTO

Job summary

Baird & Warner Real Estate in Downers Grove, IL is seeking a full-time Administrative Assistant to support Real Estate Sales Professionals. This in-office role runs 9:00am-5:00pm, Monday to Friday, and involves data entry, file management, listing support, and client communications to maintain a polished office presence.

The ideal candidate will have at least 1 year of administrative experience, strong written and verbal skills, and a proactive, team-oriented approach.

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year Administrative Assistant experience.
• Previous Real Estate administrative experience desired.

Responsibilities

• Compile property transaction files for listings and contracts and verify information.
• Technologically savvy; Manage office advertising using templates.
• Listing maintenance and paperless file creation; process listing agreements.
• Process sales, closings and earnest money; Answer phones.
• Administrative support services; Document management; Mail handling.
• Greet customers and maintain office appearance; Data entry.
• Assist Broker Manager & Sales Support Manager; Social media content posting.

Skills

Communication

Multitasking

Data entry

Teamwork

Professionalism

Real estate knowledge

Education

High School Diploma or equivalent

Real Estate experience desired

Tools

Google platform

Microsoft Office

Job description

About Baird & Warner Real Estate

Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office.

*This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.

Essential Duties And Responsibilities:

(other duties may be assigned)

• Compile property transaction files for all listings and contracts and verify information.
• Technologically savvy
• Create and manage office advertising utilizing ad templates
• Listing maintenance, create paperless listing files, process listing agreements
• Process sales, closings and earnest money
• Answer phones
• Administrative support services
• Document management
• Distribute and prepare incoming and outgoing mail
• General office support functions including greeting customers and maintaining office appearance.
• Process buyer rep agreements
• Data entry
• Tasks assigned by Broker Manager & Sales Support Manager
• Able to assist Managing Broker with social media content and posting.

• Strong communication skills (verbal & written)
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Ability to perform accurate data entry
• Team player but can work independently
• Professional appearance
• Proactive
• Real estate knowledge is a plus

Education/Experience

• High School Diploma or equivalent required.
• Minimum 1 year Administrative Assistant experience.
• Previous Real Estate administrative experience desired.

Salary Range:

$40,000-$45,000

Medical, dental, vision, PTO, VTO