Administrative Assistant

Valid8 Financial, Inc.; Denver (CO); On-site; USD 39,000 - 45,000; Part time

Job summary

Doozy Solutions is seeking a resourceful administrative assistant to help keep our Golden office running smoothly. This hands-on, generalist role spans office coordination, operational support, light bookkeeping, client billing communication, and employee expense support.

Reporting to the controller, the role keeps day-to-day operations organized so the broader team can focus on serving clients. We value an accounting or bookkeeping background and offer a flexible, part-time schedule.

Qualifications

• 3+ years of experience in an administrative, office management, bookkeeping, or accounting-support role
• Comfort with light bookkeeping and expense-management tools such as Expensify; prior accounting experience is strongly preferred
• Highly organized, self-directed, and comfortable managing varied responsibilities with minimal oversight
• Strong written and verbal communication skills, with a professional and personable approach to clients, vendors, visitors, and colleagues
• Demonstrated discretion and trustworthiness when handling confidential and financial information
• Proficiency with common office and expense-management tools, including Google Workspace or Microsoft Office; Expensify or similar platform is a plus
• Based in or near Golden, Colorado, with the ability to work on-site
• Experience building or improving SOPs and administrative processes is preferred
• Experience supporting a small business or a professional services office is preferred
• Flexible part-time schedule of approximately 20 hours per week
• Meaningful, varied work with visibility across office operations, finance support, and employee experience
• Collaborative environment with a team that values hard work, accountability, and a good sense of humor

Responsibilities

• Serve as the primary point of contact for office vendors, including supplies, equipment, cleaning, and maintenance; place orders, track deliveries, and manage vendor relationships
• Keep common areas, supply closets, and shared spaces organized, stocked, and presentable
• Manage office communications by answering calls and emails, greeting visitors, and routing mail and packages
• Coordinate office logistics, including scheduling, meeting and room setup, and light event planning for team lunches, holiday gatherings, and similar activities
• Document and maintain SOPs for recurring office and administrative processes
• Support day-to-day operational needs that do not have a clear owner and help close gaps as they arise
• Assist with onboarding logistics for new hires, including paperwork, equipment setup, and first-day coordination
• Maintain organized digital and physical filing systems for company records
• Serve as a point of contact for client communication regarding billing and accounting-related questions
• Handle light bookkeeping tasks and day-to-day expense tracking
• Assist employees with Expensify submissions and troubleshoot related questions
• Field and answer general questions regarding expense, office, and administrative policies

Skills

Administrative experience

Communication skills

Organizational skills

Problem solving

Tools

Expensify

Google Workspace

Microsoft Office

Job description

Doozy is an industry disruptor, delivering software solutions built on the NetSuite platform that are hyper-focused in the industries the products serve.

Crafted ERP is a solution we are proud of, created by a team who loves working together. Combining the leading ERP platform, NetSuite, with our passion for helping others, our experience, and industry expertise in craft beverage, Crafted ERP delivers a world-class solution that will redefine how beverage companies do business. We seek out the best, and appreciate hard work as much as a good sense of humor.

Our Purpose: To power the future of beverage.

Our Strategic Anchors:

Our Values: We are creators supporting creators.

We are dedicated to our team, customers and company and show up every day ready to try - and ready to learn.

R - Responsive:

We respect and respond to the needs of our colleagues, customers and communities.

We enjoy our work and greet challenges, customers and each other with a smile.

A - Accountable:

We take responsibility for our words, our actions and our impact on each other and the communities we serve.

We are always ready to improve, and we never give up on ourselves, our work or each other. Grit is our middle name.

E - Exceptional:

We are unique. We are ready to serve. We are Doozy.

Job Summary

Doozy Solutions is looking for a resourceful, detail-oriented administrative assistant to help keep our Golden office running smoothly. This hands-on, generalist role is ideal for someone who enjoys variety and can move comfortably between office coordination, operational support, light bookkeeping, client billing communication, and employee expense support. Reporting to the controller, this person will help keep day-to-day operations organized so the broader team can stay focused on serving clients.

We are especially interested in candidates with an accounting or bookkeeping background. The role offers a flexible, part-time schedule and is a great fit for someone seeking meaningful, varied work without a full-time commitment.

Responsibilities

Serve as the primary point of contact for office vendors, including supplies, equipment, cleaning, and maintenance; place orders, track deliveries, and manage vendor relationships

Keep common areas, supply closets, and shared spaces organized, stocked, and presentable

Manage office communications by answering calls and emails, greeting visitors, and routing mail and packages

Coordinate office logistics, including scheduling, meeting and room setup, and light event planning for team lunches, holiday gatherings, and similar activities

Document and maintain Standard Operating Procedures (SOPs) for recurring office and administrative processes

Support day-to-day operational needs that do not have a clear owner and help close gaps as they arise

Assist with onboarding logistics for new hires, including paperwork, equipment setup, and first-day coordination

Maintain organized digital and physical filing systems for company records

Serve as a point of contact for client communication regarding billing and accounting-related questions

Handle light bookkeeping tasks and day-to-day expense tracking

Assist employees with Expensify submissions and troubleshoot related questions

Field and answer general questions regarding expense, office, and administrative policies

Qualifications

3+ years of experience in an administrative, office management, bookkeeping, or accounting-support role

Comfort with light bookkeeping and expense-management tools such as Expensify; prior accounting experience is strongly preferred

Highly organized, self-directed, and comfortable managing varied responsibilities with minimal oversight

Strong written and verbal communication skills, with a professional and personable approach to clients, vendors, visitors, and colleagues

Demonstrated discretion and trustworthiness when handling confidential and financial information

Proficiency with common office and expense-management tools, including Google Workspace or Microsoft Office; experience with Expensify or a similar platform is a plus

Based in or near Golden, Colorado, with the ability to work on-site

Experience building or improving SOPs and administrative processes is preferred

Experience supporting a small business or a professional services office is preferred

Flexible part-time schedule of approximately 20 hours per week

Meaningful, varied work with visibility across office operations, finance support, and employee experience

Collaborative environment with a team that values hard work, accountability, and a good sense of humor

Compensation: $28- $33 per hour, depending on experience

Position Type: Part-time (Approximately 20 hours per week)

Job Type: Experienced

Reports To: Controller

Travel Required: None anticipated

Doozy Solutions is an equal opportunity employer. We welcome applicants of all backgrounds and experiences.