Administrative Assistant

ReadyFlo - Integrated Systems & Field Service; Corpus Christi (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

ReadyFlo Systems in Corpus Christi, TX, is seeking an organized Administrative Assistant to manage timekeeping, front-desk duties, and general office operations. You will enter and reconcile time records, handle calls, greet visitors, and support multiple departments.

The role requires 1+ year experience in timekeeping or administration, proficiency with Microsoft Office, strong communication, and discretion with confidential information.

Qualifications

• Minimum 1 year of timekeeping experience preferred.
• Minimum 2 years of administrative or receptionist experience preferred.
• Experience in oil & gas, manufacturing, or construction industries preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Professional and friendly demeanor when assisting visitors and answering calls.
• Ability to work independently, multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.

Responsibilities

• Enter, review, edit, and reconcile employee time records.
• Review timesheets for accuracy and discrepancies.
• Ensure hours are allocated to correct jobs.
• Prepare timekeeping reports for management and payroll deadlines.
• Respond to questions regarding timekeeping records.
• Maintain organized timekeeping records and files.
• Answer calls and direct to the appropriate person/department.
• Greet and assist visitors, customers, vendors, and employees.
• Assist with scheduling meetings and conference rooms.
• Receive, sort, and distribute mail and deliveries.
• Assist with ordering office supplies.
• Perform general administrative duties (filing, data entry, scanning, copying).
• Provide administrative support to management and other departments.
• Maintain confidentiality of employee and company information.

Skills

Timekeeping

Administrative experience

Receptionist experience

Organization

Communication

Attention to detail

Time management

Independence

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office Suite

Job description

ReadyFlo Systems is a growing provider of superior measurement systems, control solutions, and packaged systems for the oil, gas, alternative energy, and innovative technology industries. We are made up of savvy forward-thinking innovators, built upon strong values, united by meaningful relationships, and inspired to make an impact on our industry and community. We present an ideal work environment, where team members thrive and are enthusiastic about building a career with ReadyFlo.

Scope

Responsible for maintaining accurate employee time records, reviewing and reconciling timekeeping data, and providing general administrative support. This position also serves as the first point of contact for incoming calls and visitors while assisting with daily office operations.

Responsibilities

• Enter, review, edit, and reconcile employee time records.


• Review timesheets for accuracy and identify discrepancies, missing hours, and unusual entries.


• Ensure employee hours are accurately allocated to the appropriate jobs.


• Prepare timekeeping reports for management and submit required information to Payroll by established deadlines.


• Respond to employee and supervisor questions regarding timekeeping records.


• Maintain accurate and organized timekeeping records and files.


• Answer incoming phone calls and direct them to the appropriate person or department.


• Greet and assist visitors, customers, vendors, and employees in a friendly and professional manner.


• Assist with scheduling meetings, appointments, and conference room arrangements.


• Receive, sort, and distribute incoming mail and deliveries.


• Assist with ordering and maintaining office supplies.


• Perform general administrative duties, including filing, data entry, scanning, copying, and preparing documents.


• Provide administrative support to management and other departments as needed.


• Maintain confidentiality of employee and company information.

Experience & Qualifications

• Minimum of 1 year of timekeeping experience preferred.


• Minimum of 2 years of administrative or receptionist experience preferred.


• Experience in the oil and gas, manufacturing, or construction industry preferred.


• Proficient in Microsoft Office, including Word, Excel, and Outlook.


• Strong organizational skills and attention to detail.


• Excellent verbal and written communication skills.


• Professional and friendly demeanor when assisting visitors and answering calls.


• Ability to work independently, multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment."


• Ability to handle confidential information professionally.


• Experience with accounting or receiving is a plus.

Education

High School or equivalent