Timekeeping & Office Admin Specialist

ReadyFlo - Integrated Systems & Field Service; Corpus Christi (TX); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

ReadyFlo Systems in Corpus Christi, TX, is seeking an organized Administrative Assistant to manage timekeeping, front-desk duties, and general office operations. You will enter and reconcile time records, handle calls, greet visitors, and support multiple departments.

The role requires 1+ year experience in timekeeping or administration, proficiency with Microsoft Office, strong communication, and discretion with confidential information.

Qualifikationen

• Minimum 1 year of timekeeping experience preferred.
• Minimum 2 years of administrative or receptionist experience preferred.
• Experience in oil & gas, manufacturing, or construction industries preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Professional and friendly demeanor when assisting visitors and answering calls.
• Ability to work independently, multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.

Aufgaben

• Enter, review, edit, and reconcile employee time records.
• Review timesheets for accuracy and discrepancies.
• Ensure hours are allocated to correct jobs.
• Prepare timekeeping reports for management and payroll deadlines.
• Respond to questions regarding timekeeping records.
• Maintain organized timekeeping records and files.
• Answer calls and direct to the appropriate person/department.
• Greet and assist visitors, customers, vendors, and employees.
• Assist with scheduling meetings and conference rooms.
• Receive, sort, and distribute mail and deliveries.
• Assist with ordering office supplies.
• Perform general administrative duties (filing, data entry, scanning, copying).
• Provide administrative support to management and other departments.
• Maintain confidentiality of employee and company information.

Kenntnisse

Timekeeping

Administrative experience

Receptionist experience

Organization

Communication

Attention to detail

Time management

Independence

Ausbildung

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office Suite

Jobbeschreibung

ReadyFlo Systems in Corpus Christi, TX, is seeking an organized Administrative Assistant to manage timekeeping, front-desk duties, and general office operations. You will enter and reconcile time records, handle calls, greet visitors, and support multiple departments.

The role requires 1+ year experience in timekeeping or administration, proficiency with Microsoft Office, strong communication, and discretion with confidential information.