Administrative Assistant

Kelly Services; Coolidge (AZ); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Telemedicine

Retirement savings plan

Paid holidays

Job summary

Kelly Services in Coolidge, AZ is seeking an Administrative Assistant II for a 6-month contract on-site. The role runs second shift (2:30 PM–11:00 PM) with a 40-hour week, offering a pay rate of $17.07/hour.

The duties include handling incident reporting, collecting documentation, maintaining resident records, and supporting administrative needs across the facility. A high school diploma is required and attention to detail is essential.

Qualifications

• High school diploma or equivalent required.
• Experience with administrative support, documentation, filing, or recordkeeping preferred.
• Working knowledge of Google Suite and electronic documentation systems.

Responsibilities

• Gather incident report details and complete required forms.
• Visit the ICF to collect supporting documentation for incidents.
• Enter notes into resident progress notes and ensure accuracy.
• Review incident reports for accuracy and compliance.
• Walk between residential homes to collect information and documentation.
• Audit resident charts for accuracy and completeness.
• File completed documentation into electronic resident records.
• Assist with administrative documentation when incident reports are not required.
• Maintain timely and accurate incident reporting processes.
• Perform additional administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Written and verbal communication

Education

High school diploma or equivalent

Tools

Google Suite

Electronic documentation systems

Job description

Ready, set, go! Put your career in motion with a great new opportunity. Join the team as an Administrative Assistant II in Coolidge, AZ.

Why you should apply to be an Administrative Assistant II:

• Pay Rate: $17.07/hour

• Location: Coolidge, AZ 85128 – On-site

• Schedule: 2:30 PM–11:00 PM (Second Shift), 40 hours per week

• Employment Type: 6-month contract

What’s a typical day as an Administrative Assistant II?

You will:

• Gather incident report details, including required notifications, and complete the appropriate DDD incident reporting forms using Google Forms or paper documentation.

• Visit the Intermediate Care Facility (ICF) to collect all supporting documentation related to reported incidents.

• Ensure appropriate notes and information are entered into resident progress notes.

• Review incident reports and supporting documentation for accuracy, completeness, and compliance.

• Walk to different residential homes on campus to collect necessary information and documentation.

• Audit resident charts to ensure records are accurate, complete, and properly maintained.

• File completed documentation into electronic resident records and home electronic records.

• Assist with administrative documentation and recordkeeping when incident reports are not required.

• Help maintain timely and accurate incident reporting and documentation processes.

• Perform additional administrative duties as assigned.

This job might be an outstanding fit if you have:

• A high school diploma or equivalent.

• Strong attention to detail and organizational skills.

• Experience with administrative support, documentation, filing, or recordkeeping.

• Working knowledge of Google Suite and electronic documentation systems.

• Strong written and verbal communication skills.

• The ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.

• The ability to review documents for accuracy, completeness, and consistency.

• A self-directed and flexible approach to work.

• The ability to collaborate with supervisors, direct care staff, and other facility personnel.

• The ability to walk between residential homes on campus and perform occasional lifting.

• Finger Print Clearance Required

What happens next?

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work‑related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

• medical
• dental
• vision
• telemedicine
• term life
• whole life
• accident insurance
• critical illness
• a legal plan
• short-term disability
• retirement savings plan
• service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• transit spending account
• paid sick leave under the applicable state or local plan

Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en).