Administrative Assistant (Bilingual Mandarin/English)

BioCT Innovation Commons; New Haven, Northern (CT, KY); On-site; USD 40,000 - 60,000; Full time

Job summary

Cellinfinity Bio, a Yale University spinout pioneering in vivo CAR-T therapies, seeks an Administrative Assistant to support leadership and research teams in a hybrid New Haven, CT setting. The ideal candidate is fluent in Mandarin Chinese and English, highly organized, and capable of calendar management, travel logistics, documentation, and cross‑functional communication.

Part-time or full-time depending on needs; compensation is commensurate with experience; Cellinfinity Bio is an equal

Qualifications

• Associate's or Bachelor's degree, or equivalent administrative experience.
• Fluency in both Mandarin Chinese and English (written and spoken).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to manage multiple priorities with strong attention to detail.
• Familiarity with Zoom, Microsoft Teams, and other collaboration platforms.
• Professional, reliable, and able to handle confidential information with discretion.
• Ability to work independently as well as collaboratively in a fast-paced environment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for leadership and team members.
• Organize virtual and in-person meetings, including preparing agendas, meeting materials, and taking meeting notes when needed.
• Coordinate communications with internal teams, external collaborators, consultants, vendors, and partners.
• Assist with travel arrangements, expense reports, and meeting logistics.
• Support document preparation, filing, record management, and administrative tracking.
• Assist with organizing company events, scientific meetings, and conferences.
• Help maintain office supplies, equipment, and general office organization.
• Translate and facilitate communications between English- and Mandarin-speaking team members and external collaborators when needed.
• Provide general administrative support to leadership and cross-functional teams.
• Perform other administrative and operational duties as assigned.

Skills

Mandarin

English

Organization

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Job description

Cellinfinity Bio is a Yale University spinout pioneering next-generation in vivo CAR-T cell therapies through proprietary lentiviral vector (LVV) platform technologies. Our mission is to transform the way cell therapies are delivered by enabling the generation of therapeutic CAR-T cells directly within patients, eliminating many of the manufacturing and logistical challenges associated with conventional ex vivo cell therapies.

Built on cutting-edge research and technologies licensed from Yale University, Cellinfinity is developing innovative platform technologies at the intersection of gene therapy, synthetic biology, immunology, and cell engineering. Our team is advancing breakthrough therapies for cancer, autoimmune diseases, and other serious illnesses while pushing the boundaries of in vivo genetic engineering.

We are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of our growing team. This role is ideal for someone who enjoys working in a dynamic startup environment and excels at organization, communication, and multitasking.

Position Summary

The Administrative Assistant will provide administrative and operational support to Cellinfinity's leadership and research teams. Responsibilities include coordinating calendars, organizing meetings, supporting communications, arranging travel, maintaining records, and assisting with general office operations. The successful candidate will be fluent in both Mandarin Chinese and English, possess excellent organizational skills, and be comfortable interacting with both internal and external stakeholders.

This position may be part-time or full-time, depending on the candidate and business needs. The role is hybrid, combining both remote work and on-site responsibilities in New Haven, Connecticut, with flexibility based on operational requirements.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for leadership and team members.
• Organize virtual and in-person meetings, including preparing agendas, meeting materials, and taking meeting notes when needed.
• Coordinate communications with internal teams, external collaborators, consultants, vendors, and partners.
• Assist with travel arrangements, expense reports, and meeting logistics.
• Support document preparation, filing, record management, and administrative tracking.
• Assist with organizing company events, scientific meetings, and conferences.
• Help maintain office supplies, equipment, and general office organization.
• Translate and facilitate communications between English- and Mandarin-speaking team members and external collaborators when needed.
• Provide general administrative support to leadership and cross-functional teams.
• Perform other administrative and operational duties as assigned.

Qualifications

Required

• Associate's or Bachelor's degree, or equivalent administrative experience.
• Fluency in both Mandarin Chinese and English (written and spoken).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to manage multiple priorities with strong attention to detail.
• Familiarity with Zoom, Microsoft Teams, and other collaboration platforms.
• Professional, reliable, and able to handle confidential information with discretion.
• Ability to work independently as well as collaboratively in a fast-paced environment.

Preferred

• Previous experience as an administrative or executive assistant.
• Experience working in biotechnology, healthcare, or a scientific research environment.
• Experience coordinating international meetings and communications.

Location

Hybrid position based in New Haven, Connecticut, with a combination of on-site and remote work. Flexible schedule available based on business needs.

Employment Type

Part-time or Full-time (depending on candidate qualifications and company needs).

Compensation

Compensation will be commensurate with experience and qualifications.

Disclaimer

Cellinfinity Bio is an equal opportunity employer.