Administrative Assistant

Baystate Financial; Colchester (VT); On-site; USD 23,000 - 27,000; Part time

Job summary

Baystate Financial in Colchester, VT is seeking a Part-Time Administrative Assistant to support daily operations, manage mail, greet clients, and coordinate office facilities and supplies.

This role offers 25 hours per week, Monday to Friday, 9:00 a.m. – 2:00 p.m. The successful candidate will be highly organized, detail-oriented, and provide exceptional customer service.

Qualifications

• Previous administrative, receptionist, or office support experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries.
• Greet and assist clients, visitors, and vendors with professionalism and courtesy.
• Support office compliance initiatives and maintain administrative records.
• Coordinate office facilities to ensure a clean, organized, and efficient workspace.
• Order, monitor, and maintain office supplies and inventory.
• Prepare offices and workstations for new advisors and employees.
• Coordinate conference room scheduling, meeting setup, and office meetings.
• Assist with planning and coordinating office events and employee activities.
• Partner with the IT team to coordinate equipment setup, troubleshoot technology issues, and manage office equipment.
• Resolve issues related to deliveries, vendors, office supplies, and facilities.
• Prepare and distribute office communications and announcements.
• Provide general administrative and operational support as needed.

Skills

Strong organizational skills

Excellent verbal and written коммуника

Ability to multitask in a fast-paced环境

Customer-service oriented demeanor

Tools

Microsoft Office Suite

Job description

We are seeking a reliable, organized, and detail-oriented Part-Time Administrative Assistant to support the daily operations of our office in Colchester, VT. This position plays a key role in ensuring the office runs efficiently by providing administrative, facilities, and operational support while creating a welcoming environment for employees, advisors, clients, and visitors.

If you enjoy working in a fast-paced environment, are highly organized, and take pride in delivering exceptional customer service, we'd love to hear from you.

Key Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries.
• Greet and assist clients, visitors, and vendors with professionalism and courtesy.
• Support office compliance initiatives and maintain administrative records.
• Coordinate office facilities to ensure a clean, organized, and efficient workspace.
• Order, monitor, and maintain office supplies and inventory.
• Prepare offices and workstations for new advisors and employees.
• Coordinate conference room scheduling, meeting setup, and office meetings.
• Assist with planning and coordinating office events and employee activities.
• Partner with the IT team to coordinate equipment setup, troubleshoot technology issues, and manage office equipment.
• Resolve issues related to deliveries, vendors, office supplies, and facilities.
• Prepare and distribute office communications and announcements.
• Provide general administrative and operational support as needed.

Qualifications

• Previous administrative, receptionist, or office support experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to prioritize multiple tasks and adapt in a fast-paced environment.
• Professional, friendly, and customer-service-oriented demeanor.
• Ability to work independently while collaborating effectively with team members.

Schedule

• Part-time (25 hours per week)
• Monday through Friday
• 9:00 a.m. – 2:00 p.m, preferred.

Why Join Our Team?

As our Part-Time Administrative Assistant, you'll play an essential role in creating a positive and productive office environment. This is an excellent opportunity for someone who enjoys organization, teamwork, and making a meaningful impact on the daily success of the office while maintaining a consistent part-time schedule.

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