Front Office Administrative Assistant

Cardinal Services; Scappoose (OR); On-site; USD 26,174 - 31,684; Full time

Benefits offered by this job

Paid Time Off (PTO)

401(k) Program

Full-Time Employment Stability

Competitive compensation

Job summary

Cardinal Services in Oregon is seeking a Front Office Administrative Assistant to support daily operations, handle communications, and maintain organized records.

The role requires strong organizational skills, attention to detail, and capable communication. You will manage calls, emails, and documents while supporting management and a collaborative team in a fast-paced environment.

Qualifications

• Previous experience in administrative support or related role.
• Strong organizational skills with attention to detail.
• Professional written and verbal communication.
• Ability to work independently while contributing to a team.
• Proficiency with Microsoft Office and standard office equipment.

Responsibilities

• Manage incoming phone calls, emails, messages and office correspondence.
• Prepare, organize, scan and maintain electronic and paper records.
• Assist with document preparation, processing and filing.
• Track required documentation, records and compliance items.
• Process payments and maintain accurate transaction records.
• Create, update and monitor service requests from initiation through completion.
• Support administrative projects and special assignments as needed.
• Provide general administrative support to management and team members.
• Communicate professionally with clients, vendors and internal contacts.

Skills

Organization

Attention to detail

Communication

Data entry

Tools

Microsoft Office

Office equipment

Job description

Front Office Administrative Assistant

Keep Operations Running Smoothly While Making a Difference Every Day!

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy problem-solving, supporting a team, and providing exceptional customer service? If so, we'd love to hear from you!

We're seeking a dependable Administrative Coordinator / Office Support Specialist to support daily office operations, manage administrative processes, and serve as a key point of contact for clients and team members. This is an excellent opportunity for someone who enjoys variety in their workday and takes pride in keeping things organized and running efficiently.

Requirements

• Previous experience in administrative support, customer service, office coordination, or a related role required


• Strong organizational skills with exceptional attention to detail


• Ability to prioritize tasks and manage multiple responsibilities simultaneously


• Professional written and verbal communication skills


• Ability to work independently while contributing to a collaborative team environment


• Proficiency with Microsoft Office and standard office equipment


• Strong data entry and recordkeeping skills


• Ability to learn new software systems, processes, and procedures


• Positive attitude with a willingness to assist wherever needed


• Dependable, professional, and customer-service focused

Job Duties

• Manage incoming phone calls, emails, messages, and office correspondence


• Prepare, organize, scan, and maintain both electronic and paper records


• Assist with document preparation, processing, and filing


• Track required documentation, records, and compliance-related items


• Process payments and maintain accurate transaction records


• Create, update, and monitor service requests from initiation through completion


• Support administrative projects and special assignments as needed


• Provide general administrative support to management and team members


• Communicate professionally with clients, vendors, and internal contacts


• Help ensure office operations run smoothly and efficiently

Schedule

• Full-Time Position


• Monday - Friday 9:00 a.m. - 5:00 p.m.

Pay & Benefits

• Compensation: $19.00 - $23.00 per hour, depending on qualifications and experience


• Benefits Include:


• Paid Time Off (PTO)


• 401(k) Program


• Full-Time Stable Employment


• Competitive Compensation Based on Experience

Why Join Us?

This position is perfect for someone who enjoys keeping things organized, solving problems, and being a valuable part of a small, supportive team. No two days are exactly alike, offering an excellent opportunity to learn new skills, expand your experience, and make a meaningful impact every day.