Administrative Assistant

Americanenergycare; City of Albany (NY); On-site; USD 28,000 - 33,000; Part time

Job summary

American Energy Care (AEC Solar) in Albany, NY is seeking an Administrative Assistant to support daily operations. The role is part-time (20–40 hours/week) with potential to transition to full-time, offering an hourly rate of $20–$24 based on experience.

The ideal candidate is organized, detail-oriented, and proficient in Microsoft Word, Excel, and Outlook. Responsibilities include filing, data entry, ordering supplies, answering calls, and providing general office support to keep the office

Qualifications

• 2+ years of office experience (construction or energy industry experience a plus).
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to multitask in a fast-paced setting.
• Organized, proactive, and professional attitude.

Responsibilities

• Maintain and clean up physical and digital filing systems.
• Data entry using accounting software (Sage) and other platforms.
• Manage and restock office and kitchen supplies weekly.
• Answer and route incoming calls professionally.
• Complete and file internal forms.
• Provide general office support and deliveries, coordinate orders, and assist with vehicle logs and maintenance.
• Perform other administrative duties as assigned.

Skills

Office experience 2+ years

Microsoft Word

Excel

Outlook

Communication skills

Organizational skills

Multitasking

Time management

Proactive attitude

Tools

Sage

Microsoft Word

Excel

Outlook

Job description

American Energy Care / AEC Solar

Administrative Assistant

210 Washington Ave. Extension
Albany, NY 12203

Position: Administrative Assistant
Location: Albany, NY
Job Type: 20–40 hours per week (part-time, with potential for full-time)
Experience: 2+ years
Compensation: Hourly, paid bi-weekly
Pay Range: $20–$24/hour (based on experience)

About the Company

American Energy Care (AEC) and AEC Solar have been leaders in Smart Buildings, Energy Efficiency, Solar, and Renewable Energy solutions for over 30 years.
We partner with top industry innovators to deliver affordable, efficient, and sustainable solutions. AEC is deeply embedded in our community and committed to delivering projects that are functional, cost-effective, and designed with pride.

Position Summary

We are seeking a reliable Administrative Assistantto join our team in Albany, NY.
This key role supports the office and day-to-day operations of our company. The ideal candidate thrives in a fast-paced environment, is highly organized, and enjoys fostering teamwork and accountability.

Essential Functions

Maintain and clean up physical and digital filing systems.

Data entry: accounting software (Sage) and other company platforms.

Manage and restock office and kitchen supplies weekly.

Answer and route incoming calls professionally.

Complete and file internal forms.

Provide general office support: handle deliveries, coordinate orders (clothing/marketing), assist with vehicle logs and maintenance, light errands, and maintain common areas.

Perform other administrative duties as assigned.

Qualifications

2+ years of experience in an office environment (construction or energy industry experience a plus) preferred.

Proficiency in Microsoft Word, Excel, and Outlook.

Excellent written and verbal communication skills.

Strong attention to detail and ability to multitask in a fast-paced setting.

Exceptional organization and time-management skills.

Professional, approachable, and proactive attitude.

Why Join Us

Career growth opportunities for high performers.

Locally owned, nationally supported company.

Competitive hourly pay and a collaborative, family-oriented culture.

Be part of a FUN, PROUD, WINNING, COMPETITIVE TEAM!

Equal Opportunity Employer, including disabled and veterans.