Administrative Assistant, Facilities

Advanced Energy Management Limited; Denver, Northern (CO, KY); Hybrid; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical plans

Disability & life insurance

Health savings account

Paid vacation (3 weeks)

Paid sick time (7 days)

12 paid holidays

Paid parental leave (8 weeks)

Company matched 401(k)

Mental health coverage

Volunteer time off

Job summary

Advanced Energy, headquartered in Denver, Colorado, is seeking an Administrative Assistant for Facilities to help maintain a welcoming front desk and provide essential administrative support across the organization.

You will handle facilities billing, purchase orders, and ticketing system management while supporting various departments and coordination of mail, supplies, and events. A High School diploma or equivalent is required, with 0–3 years of related experience valued.

Qualifications

• Professional demeanor in interactions with employees, visitors and vendors.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, organize work and meet deadlines.
• Strong attention to detail and data entry skills.
• Proficiency with standard office technology and systems.
• Ability to work independently in a dynamic environment.

Responsibilities

• Deliver professional, responsive, and welcoming customer service to employees, visitors, vendors, and guests.
• Manage Facilities billing processes, track invoices and related documentation.
• Provide admin support to Facilities, including PO creation, data entry and ticketing system management.
• Assist with administration and coordination of Facilities programs and initiatives.
• Coordinate mail services and support shipping/receiving tasks.
• Order and maintain office and facility supplies and equipment.
• Keep reception area organized, professional, and welcoming.

Skills

Professionalism

Verbal communication

Written communication

Multitasking

Attention to detail

Data entry

Office software proficiency

Independent work

Education

High School diploma or equivalent

Tools

SAP

ERP systems

Job description

Title: Administrative Assistant, Facilities

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes.AE’s power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it’s like working in the best of two worlds. We operate like an agile, growing, small company – you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we’re a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy – powering the future, together.

POSITION SUMMARY:

Do you enjoy helping others and keeping operations organized? In this role, you'll serve as a welcoming presence for employees, customers, vendors, candidates, and visitors while providing key administrative support across the organization. From coordinating purchase orders to maintaining facilities service requests and supporting various departmental needs, you'll play an important role in creating a positive workplace experience.

RESPONSIBILITIES:

• Deliver professional, responsive, and welcoming customer service to employees, visitors, vendors, and other front desk guests.
• Manage Facilities billing processes, including tracking, processing, and maintaining records of invoices and related documentation.
• Provide administrative support to the Facilities team, including purchase order creation and tracking, data entry, and management of the Facilities ticketing system.
• Assist with the administration and coordination of Facilities programs and initiatives.
• Provide administrative support to Facilities and other departments as needed.
• Coordinate incoming and outgoing mail services and assist with shipping and receiving activities as required.
• Order and maintain office, facility, and operational supplies and equipment.
• Ensure the reception area remains organized, professional, and welcoming at all times.
• Support Facilities-related projects and operational improvement initiatives.
• Partner with the Events team to coordinate meeting room logistics, setup, and support for onsite events.
• Perform other duties and special projects as assigned.

WORK ENVIRONMENT:

• Environment: Standard office environment; occasional need to lift 30 lbs. (or more with a two-person lift)
• Works independently and effectively in a dynamic environment with varying workloads, utilizing standard office equipment and technology.

QUALIFICATIONS :

• Demonstrates professionalism in interactions with employees, visitors, vendors, and business partners.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, organize work effectively, and meet deadlines.
• Strong attention to detail and data entry skills.
• Proficiency with standard office technology and systems.
• Ability to work independently in a dynamic environment with changing priorities and varying workloads.

EXPERIENCE:

Required

• 0-3 years of administrative, customer service, receptionist, facilities, or related experience.
• Computer literacy, including proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Preferred

• Previous corporate office, front desk, or receptionist experience.
• Experience working with SAP or other enterprise resource planning (ERP) systems.
• General knowledge of facilities operations or facilities-related projects.

EDUCATION:

• High School diploma or equivalent

COMPENSATION:

As required by multiple state pay transparency laws, Advanced Energy provides a reasonable range of compensation for each job posting. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific office location. The range of starting pay for this role is $25.00to $33.00per hourly.

BENEFITS:

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce.Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, and discounted Employee Stock Purchase Plan.

In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In the U.S., we offer a rich benefits package that includes:

• Medical - multiple medical plans are available to choose from
• Short and long-term disability and life insurance
• Health savings and flexible spending accounts
• Generous time off policy starting with 3 weeks of paid vacation, 7 days of paid sick time, and 12 paid holidays
• 8 hours of paid volunteer time off
• 8 weeks of paid parental leave for both parents
• Company matched 401(k)
• Expanded mental health coverage and employee assistance programs
• Other voluntary benefits include critical illness, accident and hospital indemnity, pet insurance, identity theft, and legal assistance

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, ProtectedVeterans,and Individuals with Disabilities.

Advanced Energy is also committed to providing reasonable accommodations in our job application process/procedures for qualified individuals with disabilities. If you require assistance in completing an Advanced Energy application, please reach out to [e-mail].

CO ONLY:

Applications will be accepted through 10/2/2026, the company reserves the right to review applications at any point after they are submitted.