Administrative Assistant

Brookfield Asset Management Inc; Safe Harbor (PA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

5% bonus

Job summary

Brookfield Asset Management Inc in Pennsylvania is seeking an Administrative Assistant to support administrative and operational functions for our renewable energy assets. The role coordinates operational services, assists with financial and operations reporting, and helps ensure project efficiency.

Responsibilities include coordinating purchasing, invoicing, budgeting, and document control; preparing reports; communicating policies; orienting new employees; and assisting with events.

Qualifications

• Proven experience in an administrative or office management role.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Ability to analyze and interpret data to support decision-making.

Responsibilities

• Operational coordination including spare parts and services purchasing, document control, and budget accounting.
• Facilitate invoicing, payments, purchase orders, and coding for timely processing.
• Evaluate and improve existing operating practices related to record-keeping and document control.
• Develop new systems or enhance existing procedures to boost operational efficiency.
• Assist in the preparation of financial and operations reports.
• Clarify and disseminate internal policies to ensure understanding across the team.
• Assist with orientations for new employees to familiarize them with company structure, policies, procedures, and systems.
• Support events planning and execution, including meetings, workshops, and company functions.

Skills

Administrative support

Office management

Data analysis

Education

Associate’s or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Safe Harbor
1 Powerhouse Rd
Conestoga, PA 175169651, USA

Description

Administrative Assistant

The Administrative Assistant will play a crucial role in supporting the administrative and operational functions of our utility-scale wind, solar, and battery energy storage system assets. The ideal candidate will coordinate operational services, assist with financial and operations reporting, and contribute to the overall efficiency of our projects.

Responsibilities

Operational Coordination:

• Perform administrative and operational functions including spare parts and services purchasing, document control, and budget accounting.
• Facilitate invoicing, payments, purchase orders, and coding to ensure timely and accurate processing.
• Evaluate and improve existing operating practices related to record-keeping and document control.
• Develop new systems or enhance existing procedures to boost operational efficiency.

Financial and Operations Reporting:

• Gather data from various sources such as reports, graphs, tables, and software systems.
• Assist in the preparation of financial and operations reports.

Policy Interpretation and Communication:

• Clarify and disseminate internal policies to ensure compliance and understanding across the team.

Employee Orientation:

• Assist with orientations for new employees to familiarize them with company and business unit organizational structure, policies, procedures, and systems.

Events Planning:

• Assist with the planning and execution of events, including meetings, workshops, and company functions.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
• Proven experience in an administrative or office management role, preferably within the renewable energy sector.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills.
• Strong attention to detail and accuracy.
• Ability to analyze and interpret data to make informed decisions.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Pay Range: $50,000-60,000 per year
Bonus: 5%

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.