Administrative Coordinator

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Disability insurance

Retirement Plan

Commuter Benefits

Job summary

An elite Chicago law firm is seeking an Administrative Coordinator to support its high-performing department. This full-time role involves orchestrating meetings, providing administrative support, and maintaining critical documents. The position offers a competitive salary range of $75,000 to $95,000, along with a comprehensive benefits package.

Qualifications

• 2-4 years of experience in a legal administrative or paralegal role.
• Solid command of Microsoft Office.
• Excellent communication skills—written, verbal, and interpersonal.

Responsibilities

• Orchestrate meetings, trainings, and events for the group.
• Deliver high-level administrative support to department leaders.
• Organize and maintain critical internal documents and reports.

Skills

Microsoft Office

Communication

Organization

Job description

Mack & Associates, Ltd. provided pay range

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $95,000.00/yr

An elite Chicago law firm is looking for a detail-oriented and driven Administrative Coordinator to play a key role in the day-to-day operations for one of its high-performing departments. This full-time position offers a salary range of $75,000 to $95,000 and a generous benefits package, including Medical, Dental, and Vision coverage, Life and Disability Insurance, a Retirement Plan, and Commuter Benefits.

This is an exciting opportunity to be at the heart of a fast-paced legal team, supporting top-tier attorneys and helping drive operational excellence, strategic initiatives, and client service.

Responsibilities of the Administrative Coordinator:

• Orchestrate meetings, trainings, and events for the group—handling everything from calendars and catering to materials and tech setup.
• Deliver high-level administrative support to department leaders, managing complex calendars, coordinating travel, processing expenses, and scheduling meetings.
• Organize and maintain critical internal documents and reports, including business plans, task lists, and department materials.
• Keep the department’s intranet and information systems current, ensuring easy access to key practice management resources.
• Support data-driven decision-making by compiling and analyzing metrics on budgets, timekeeper hours, utilization, and more.
• Collaborate with billing and client value teams to streamline matter intake, approvals, and financial reporting for cases.
• Assist with marketing initiatives, including award submissions, digital content tracking, and brand consistency.
• Jump into a variety of department-wide projects, ensuring accurate data, timely updates, and seamless execution of internal initiatives.

Qualifications of the Administrative Coordinator:

• 2–4 years of experience in a legal administrative or paralegal role within a law firm.
• Solid command of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Impeccable organization, a keen eye for detail, and the ability to balance multiple priorities with grace.
• Excellent communication skills—written, verbal, and interpersonal.
• A polished, professional demeanor and the poise to thrive under tight deadlines.

P-15

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

Disability insurance

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