Administrative Assistant

Sylvania; Chelsea (MI); On-site; USD 36,000 - 42,000; Full time

Job summary

Sylvania in Chelsea, MI is seeking an administrative assistant to join the front office team. The role supports families, staff and students, answers phones, processes mail, and helps manage the PowerSchool system with daily data entry and reporting responsibilities.

Starting immediately, the 8-hour day, 40-hour week, and 208-day schedule, with starting pay at $17.28/hour plus benefits. The incumbent will work under the Building Principal and coordinate with office staff to maintain calendars,

Qualifications

• Experience with word processing, data entry, and Microsoft Office tools.
• Proficient with Google and other technology platforms; able to update calendars and websites.
• Ability to manage multiple office responsibilities and prioritize effectively.
• Excellent interpersonal, oral and written communication skills.
• Experience with budgeting and fund accounting.
• Self-directed with strong organizational abilities and attention to detail.

Responsibilities

• Serve as the welcoming first point of contact for families, staff, and students by answering phone calls, responding to inquiries, and providing front-office support.
• Distribute mail.
• MCIR immunization reporting.
• Student fund accounting.
• Provide administrative support to the assistant principal and office staff.
• Perform other duties as assigned.
• Manage PowerSchool student information system.

Skills

Word processing

Data entry

Interpersonal skills

Oral and written communication

Budgeting

Organizational abilities

Analytical skills

Public relations

Self-directed

Multi-tasking

Minimum supervision

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PowerSchool

Job description

Posting Date: October 2, 2026

Closing Date: October 16, 2026

Reports to: Building Principal

Start Date: Immediate Opening

Rate of Pay: Starting at $17.28/hour (plus benefits)–Pay commensurate with experience

Schedule: 8 hours per day, 40 hours per week, 208 days per year

Qualifications

• Strong word processing and data entry skills; Microsoft Word, Excel, PowerPoint and PowerSchool experience
• Must be proficient with Google as well as other technology platforms. Able to update and maintain the website and calendars
• Ability to manage multiple office responsibilities
• Excellent interpersonal skills
• Excellent oral and written communication skills
• Experience with budgeting and fund accounting
• Able to prioritize, self-directed
• Strong analytical skills, with high attention to detail
• High level of motivation, enthusiasm and organizational abilities
• Strong communication and public relations skills.
• Ability to assume responsibilities with minimum direct supervision.
• Ability to work in multi-task situations.
• Must be able to troubleshoot and assist with community stakeholder's questions

Job Responsibilities

• Serve as the welcoming first point of contact for families, staff, and students by answering phone calls, responding to inquiries, and providing professional front-office support.
• Distribute Mail
• MCIR immunization reporting
• Student Fund Accounting
• Provide administrative support to the assistant principal and office staff
• Perform other duties as assigned
• Manage PowerSchool student information system

This job description in no manner states or implies that these are the only duties and responsibilities to be performed by the position incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority, or designee.