Administrative Assistant

Sylvania; Richland Township (MI); On-site; USD 23,000 - 28,000; Full time

Job summary

Gull Lake Community Schools in Michigan is seeking an Administrative Assistant for the Middle School to support students, parents, staff, and visitors. The position entails clerical duties, data entry, phone handling, and coordination of supplies and records.

The ideal candidate has a high school diploma, strong communication skills, and the ability to manage multiple priorities in a fast-paced school setting. Start date and hours align with the school calendar.

Qualifications

• High School diploma or GED required
• Excellent written and verbal communication skills
• Proven organizational skills and ability to manage multiple tasks
• Demonstrated ability to collaborate as part of a team
• Experience communicating with students, staff, parents and community

Responsibilities

• Provide administrative support to all students and staff
• Assist students, parents, staff, and visitors
• Handle electronic correspondence, answer phones, process mail, maintain files
• Process paperwork for supplies, materials, equipment and inventory
• Maintain discipline records and files and communicate them as needed
• Plan and organize work with good work habits
• Communicate effectively with students, staff, and parents
• Maintain student information system accurately and timely
• Process substitute reporting and payroll documents
• Willing to be trained in medical areas and related tasks
• Perform other duties as assigned by administration

Skills

Written and verbal communication

Organizational skills

Team player / collaborator

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Front Office – Administrative Assistant – Middle School

September 8, 2026

Job Summary:

Under the direction of the administrators, the secretary is responsible for assisting students, parents, staff, and visitors.

Qualifications:

Required:

• A. High School diploma or general education degree
• B. Proficient use of computers, including knowledge and use of Microsoft Office products and student data systems C. Must possess excellent written and verbal communication skills and proven organizational skills
• D. Demonstrated success as a collaborator and proven team player
• E. Demonstrated successful communication skills with students, staff, parents, and community

Desired Characteristics:

• A. Prior secretary/office experience in a school setting preferred
• B. Ability to handle many job responsibilities and prioritize duties
• C. Experience working with children
• D. Knowledge of Google Workspace and other applications

Duties:

• A. Provide administrative support to all students and staff
• B. To assist students, parents, staff, and visitors
• C. Electronic correspondence, answer phones, process mail, and maintain general office files
• D. Process and maintain all necessary paperwork for supplies, materials, equipment and inventory
• E. Maintain and communicate all discipline records and files
• F. Ability to plan and organize; good work habits
• G. Communicate effectively with students, staff, and parents
• H. To accurately maintain student information system on a timely basis
• I. Process reporting substitutes and all documents associated with payroll
• J. Willing and able to be trained in medical areas, diabetic screening, dispensing medicine, lice check, fevers, etc. K. Perform other duties as assigned by administration

STATEMENT OF NON-DISCRIMINATION

The Board of Education does not discriminate on the basis of race, color, national origin, sex, including sexual orientation or transgender identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its programs and activities, including employment opportunities.

CRIMINAL RECORDS CHECK

In accordance with state law and board policy, no person shall be hired to work in contact with children prior to being fingerprinted and passing a criminal records review.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Application Deadline: Until filled

Start Date: September 18, 2026, 42-week position, Monday – Friday, 7:00 a.m. – 3:00 p.m.

Salary: $17.55 per hour, Step 2

Questions

Contact Sherri Simmons, Human Resources, email: [e-mail]