Administrative Assistant

LHH Recruitment Solutions; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Our client is seeking an Executive Administrative Assistant to support four partners in a high-touch, white-glove capacity. The role demands proactive calendar management, travel coordination, and polished communication.

You will anticipate needs, manage confidential information, and coordinate complex schedules across domestic and international destinations, while maintaining professional boundaries and a long-term commitment to the company.

Qualifications

• Proven experience as an executive assistant supporting multiple senior leaders or C-suite.
• Advanced Outlook skills (calendar, rules, inbox) and strong Word/Excel skills.
• Sound judgment on what to say and professional boundaries at the executive level.
• Track record of backup planning, double-checking details, and closing the loop.
• Flexibility for occasional after-hours availability (travel emergencies, urgent changes).
• Interest in a long-term career with a growing company.

Responsibilities

• Own and manage executive calendars in Outlook, combining business and personal appointments on one calendar per executive.
• Anticipate leaders needs, potential scheduling conflicts, confirm attendance with meeting attendees, and review the upcoming week's schedule every Friday.
• Manage projects and follow through with proactive status updates.
• Prepare documents, spreadsheets, and presentations using Microsoft Office.
• Arrange domestic and international travel, including last-minute changes.
• Handle personal concierge tasks: dinner reservations, vehicle servicing, passport/ID renewals, fittings, and appointments.
• Screen and return calls and emails with polish and discretion.

Skills

Executive support

Outlook mastery

Word/Excel proficiency

Professional communication

Backup planning

After-hours flexibility

Calendar management

Tools

Outlook

Word

Excel

Job description

Our client, a well‑established, privately held company with a strong leadership team, is seeking an Executive Administrative Assistant to support four partners. This is a true "white glove" role for someone who is always three steps ahead.

What You’ll Do

• Own and manage executive calendars in Outlook, combining business and personal appointments on one calendar per executive
• Anticipate leaders needs, potential scheduling conflicts, confirm attendance with meeting attendees, and review the upcoming week's schedule every Friday
• Manage projects and follow through with proactive status updates
• Prepare documents, spreadsheets, and presentations using Microsoft Office
• Arrange domestic and international travel, including last-minute changes
• Handle personal concierge tasks: dinner reservations, vehicle servicing, passport/ID renewals, fittings, and appointments
• Screen and return calls and emails with polish and discretion

What You Bring

• Proven experience as an executive assistant supporting multiple senior leaders or C‑suite
• Advanced Outlook skills (calendar, rules, and inbox management) and strong Word and Excel skills; Excel expertise is a plus
• Sound judgment on what to say, what not to say, and how to say it, with professional boundaries at the executive level
• A track record of backup planning, double‑checking details, and closing the loop
• Flexibility for occasional after‑hours availability (travel emergencies, urgent changes)
• Interest in a long‑term career with a growing company