Administrative Assistant

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

The Administrative Support Associate at the University of North Carolina at Chapel Hill provides administrative support for Student Life and Leadership, supervising student staff, handling inquiries, and coordinating the office calendar for the Director. This role supports a team focused on student engagement and campus programs.

Required is a high school diploma with proficiency in ConnectCarolina and MS Office, along with a collaborative mindset and commitment to service within a busy

Qualifications

• High school diploma or GED required.
• Experience with ConnectCarolina and Microsoft Office preferred.
• Ability to handle budgets and office tasks.

Responsibilities

• Supervise student staff and serve as first point of contact.
• Provide administrative and budget support to the Director.
• Coordinate general office calendar and core programs.
• Collaborate with Student Life & Leadership team.
• Maintain records and assist with events.

Skills

Office administration

Budget support

ConnectCarolina

MS Office

Customer service

Education

High school diploma

GED acceptable

Tools

ConnectCarolina

MS Office

Data management

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Carolina Union Mission Statement:

The Carolina Union creates safe, inclusive, and educational experiences that enable students to maximize their time at Carolina.

Carolina Union Purpose

The many co-curricular programs, services and facilities supported by the Union are developed and operated with a focus to serve the students whose fees fund our organization and therefore are intended to impact the intellectual and experiential climate of the University and provide opportunities for campus members to engage in debate, conversation, interaction, and learning. Managed by 50 full-time staff and over 185 student employees, the Carolina Union builds a sense of community as a unifying force on campus and provides students the space and resources needed to put theory into practice.

Student Life & Leadership Purpose

Student Life and Leadership is the center for student involvement and leadership at UNC . The office houses Student Organizations, Leadership Development, Student Activities, Carolina Union Activities Board, Assessment and Development, and Student Government. Student Life & Leadership focuses on the development of programs that involve direct interaction and impact on the quality of educational experiences inside and outside of the classroom.

Position Summary

The Administrative Assistant position serves as administrative support for Student Life and Leadership by supervising the student staff who are the initial point of contact for the student experience and guests to the Student Life and Student Government offices responding and referring individuals, as appropriate. The position also provides direct administrative and budget support to the Director of Student Life & Leadership, as well as, coordinates the general office calendar and provides administrative support for core programs and services for the office and the Student Life & Leadership team. The position works collaboratively as a member of a support staff and reports directly to the Director of Student Life & Leadership.

*Valid NC Driver’s License

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Management Preferences

• * Prior experience in a higher education setting;
• * Experience working with students, faculty, staff, parents / families, and community partners to address a wide array of situations and / or concerns; and
• * Experience with ConnectCarolina, Microsoft Office suite applications, and/or other data management platform(s).

Required Licenses/Certifications

Special Physical/Mental Requirements

• - Ability to move 25+ pounds, with or without accommodation, on an infrequent basis.

Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Associate position.
  • High school diploma/GED
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Did not complete high school but have a combination of high school education and office support experience to equal 4 years (ex. 1 year of high school and 3 years experience)
  • None of the above