Administrative Assistant

hokanson; Carmel (IN); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k)

Paid time off

Job summary

Hokanson in Carmel, Indiana is seeking an experienced Administrative Assistant to join their team. The role involves creating and modifying documents in Microsoft Office, managing calendars, and maintaining an organized digital filing system. Candidates should have strong organizational and communication skills and preferably 3+ years of experience.

The position offers benefits including competitive salary, medical, dental, life insurance, and a 401(k).

Qualifications

• 3+ years of administrative/clerical experience preferred.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple deadlines.

Responsibilities

• Create, modify and manipulate Microsoft Office documents.
• Maintain organized digital filing system using Microsoft SharePoint.
• Assist a collection of property managers and executives.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Yardi experience

Education

High school diploma

Tools

Microsoft Office

Adobe Acrobat

Microsoft SharePoint

Job description

Hokanson Companies, Inc. is seeking an experienced Administrative Assistant to join our team. This position requires a detail-oriented, proactive individual who thrives in a fast‑paced, professional environment.

Key Responsibilities

• Create, modify and manipulate Microsoft Office documents, primarily Word and Excel
• Manipulate Adobe Acrobat PDFs
• Assist a collection of property managers and/or executives by establishing proactive partnerships and developing strategies to ensure assignments stay on track and are delivered timely
• Answer phones, coordinate meetings & appointments, and manage calendars
• Assist with office inventory and vendor management
• Maintain organized digital filing system using Microsoft SharePoint

Qualifications

• High school diploma required
• 3+ years of administrative/clerical experience preferred
• Superior organizational, time management, and data accuracy skills
• Excellent written and verbal communication
• Ability to prioritize tasks and manage multiple deadlines
• Positive attitude and team-oriented mindset
• Yardi experience is a plus

Benefits

• Competitive salary
• Medical, dental, life insurance & 401(k)
• Paid time off