Administrative Assistant

Neighborhood Management Inc; Allen (TX); On-site; USD 25,000 - 30,000; Part time

Job summary

Neighborhood Management Inc. is seeking an energetic Administrative Assistant to support on-site HOA operations. You will provide essential administrative help to staff, board members, homeowners, and vendors, including preparing board packets and coordinating communications.

The role requires 2–3 years in a professional office setting, a high school diploma, and strong MS Office skills. It is an hourly, on-site position with occasional evening/weekend flexibility as needed.

Qualifications

• Two to three years in a professional office setting as an administrative assistant or equivalent combination of education and experience.
• High school diploma or equivalent.
• MS Office proficiency.

Responsibilities

• Provide administrative support to on-site HOA staff.
• Assist Board of Directors, homeowners, and vendors with various inquiries.
• Coordinate community-related meetings and assist with communication including board packets, proposals, website updates, and general correspondence.
• Answer incoming calls and provide phone back-up.
• Assist with architectural requests from homeowners.
• Assist with meeting prep, assembling board packets, proposals.
• Assist in tracking and following up with vendor bids.
• Assist with special projects.

Skills

Administrative support

Education

High school diploma or equivalent

Tools

MS Office

Job description

We are seeking an energetic individual to fill the role of Administrative Assistant. In this role you will provide key support in the day to day operations of the on-site HOA property.

Responsibilities

• Provide administrative support to on-site HOA staff.
• Assist Board of Directors, homeowners, and vendors with various inquiries
• Provide coordination of community-related meetings and assist with various forms of communication including board packets, proposals, website updates, and general correspondence
• Answer incoming calls and provide phone back-up
• Assist with architectural requests from homeowners
• Assist with meeting prep, assembling board packets, proposals
• Assist in tracking and following up with vendor bids
• Assist with special projects

Work Environment

This is an hourly position, Monday-Friday with flexibility needed for some evening or weekend times on a scheduled basis. This position operates on property. Use of a personal vehicle may be required. The role routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. This position also requires the employee sit for extended durations of time in front of a computer.

Requirements

• Two to three years in a professional office setting as an administrative assistant or equivalent combination of education and experience.
• High school diploma or equivalent.
• MS Office proficiency.

Equal Opportunity Employer