Administrative Assistant

1st Choice, LLC; Calverton (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

1st Choice, LLC is seeking a professional Administrative Assistant to join our faith-based organization in Calverton, MD. This in-person role serves as the main contact for the congregation, visitors, and community partners, with duties across administrative support, front desk operations, and event coordination.

The ideal candidate has at least 3 years of full-time office experience, a Bachelor’s preferred (Associate with 3 years will be considered), and proficiency with AI tools like Canva and

Qualifications

• AI tools like Canva and Gamma for professional content creation.
• Advanced Microsoft Office skills with strong Excel capabilities for data and reporting.
• 3+ years of full-time secretarial/clerical experience in a professional office environment.

Responsibilities

• Create professional documents, spreadsheets, and presentations with minimal guidance.
• Design visually engaging materials using Canva, Gamma, and other AI tools.
• Manage front desk operations, greet visitors, handle multi-line phone system and guest check-ins.
• Coordinate calendars, meeting spaces, and event logistics; provide general administrative support.
• Maintain data integrity across multiple internal systems.

Skills

AI Tool Proficiency

Advanced Office Skills

Excel Proficiency

Education

Bachelor’s degree preferred

Associate degree + 3 years experience

Tools

Microsoft Office Suite

Canva

Gamma

Microsoft Excel

Job description

Our client, a vibrant and community-focused faith-based organization in Calverton, MD, is seeking a professional and dedicated Administrative Assistant to join their team. This is a full-time, in-person role that serves as the primary point of contact for the congregation, visitors, and community partners.

• Position Overview: Full- Time; Tuesdays through Saturdays (with occasional pre-planned Mondays as needed).
• Location: Fully in-person office setting in Calverton, MD.
• Key Responsibilities: Technical Document Creation: Produce professional documents, spreadsheets, and presentations with minimal guidance using advanced software.
• AI & Digital Design: Create visually engaging materials using Canva, Gamma, and other AI-powered presentation tools.
• Front Desk Operations: Serve as the welcoming face of the organization, managing multi-line phone systems and guest check-ins with warmth and professionalism.
• Administrative Support: Manage shared calendars, schedule meeting spaces, and coordinate event logistics.
• Data Integrity: Perform accurate data entry and maintain database integrity across multiple internal systems.
• Required Qualifications AI Tool Proficiency: Demonstrated experience using AI-powered presentation tools, such as:Gamma and Canva to generate professional content.
• Advanced Office Skills: Thorough knowledge and advanced skills in Microsoft Office Suite, with a heavy emphasis on strong Excel capabilities for data and reporting.
• Experience: Minimum of 3 years of consecutive full-time experience in secretarial, receptionist, or clerical roles within a professional office environment.
• Education: Bachelor’s degree preferred; an Associate degree with at least 3 years of relevant experience will be considered.
• License: Must possess a valid Maryland driver’s license.
• Communication: Strong working knowledge of business English, including spelling, grammar, and professional correspondence.
• Ideal Candidate Attributes: Cultural Fit: A positive attitude and comfort working in a supportive, faith-based Christian environment.
• Discretion: Proven ability to maintain strict confidentiality and exercise sound judgment in all interactions.
• Organizational Excellence: Strong ability to multitask and prioritize effectively in a fast-paced environment.
• Professional Standards: A detail-oriented approach with a commitment to accuracy and high-quality work.