Office Administrator

Hope Community Baptist Church; Brownsburg (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Hope Community Church in Brownsburg, Indiana seeks an organized Office Administrator / Ministry Support to serve as the central point of administrative and communications support for pastors, staff, ministry leaders, and the congregation.

The role involves coordinating churchwide communications, creating graphics and content, and managing church systems like Planning Center. Strong tech skills and discretion are essential.

Qualifications

• Strong organizational and multi-tasking abilities in a busy ministry setting.
• Excellent written and verbal communication for staff, congregation, and volunteers.
• Proficiency with Microsoft Office, Google Workspace, and content creation tools.
• Ability to learn new church technologies and adapt to changing ministry needs.

Responsibilities

• Provide day-to-day administrative and organizational support for church staff and ministries.
• Coordinate churchwide communications including emails, bulletins, announcements, social media, and ministry communications.
• Create graphics, promotional materials, signage, sermon slides, and other print/digital content.
• Manage Planning Center/Church Center including registrations, calendars, attendance, giving records, groups, and workflows.
• Prepare weekly worship materials, sermon notes, presentation slides, and YouTube content.
• Assist with offering processing, giving records, reports, reimbursements, and donor statements.
• Support ministry events, registrations, promotions, and communication needs.
• Coordinate purchasing of office, ministry, curriculum, and facility supplies.
• Assist with facility administration, vendors, records, technology, and special projects.
• Maintain confidentiality with membership, giving, prayer, personnel and sensitive information.

Skills

Organized

Detail-oriented

Written communication

Microsoft Office

Google Workspace

Canva/Adobe

Social media

Canva

YouTube

Tools

Planning Center

Church Center

Mailchimp

Microsoft Office

Google Workspace

Canva

Adobe

Social media platforms

Job description

Hope Community Church is seeking an organized, creative, and dependable Office Administrator / Ministry Support professional to serve as a central point of administrative and communications support for our pastors, staff, ministry leaders, and congregation.

Key Responsibilities

• Provide day-to-day administrative and organizational support for church staff and ministries.
• Coordinate churchwide communications, including weekly emails, bulletins, announcements, social media, and ministry communications.
• Create graphics, promotional materials, signage, sermon slides, and other print and digital content.
• Manage Planning Center/Church Center, including registrations, calendars, attendance, giving records, groups, Connect Cards, and workflows.
• Prepare weekly worship materials, sermon notes, presentation slides, and YouTube sermon content.
• Assist with offering processing, giving records, reports, reimbursements, and donor statements.
• Support ministry events, registrations, promotions, and communication needs.
• Coordinate purchasing of office, ministry, curriculum, and facility supplies.
• Assist with facility administration, vendors, records, technology, and special projects.
• Maintain confidentiality when working with membership, giving, prayer, personnel, and other sensitive information.

Qualifications

The ideal candidate is highly organized, detail-oriented, personable, and able to manage multiple priorities in a busy ministry environment. Strong written communication, computer, technology, and creative skills are important, along with the ability to work independently and collaboratively.

Experience with Planning Center, Microsoft Office, Google Workspace, Mailchimp, Canva/Adobe, social media, YouTube, and other church or communications platforms is beneficial. Applicants should be comfortable learning new technology and adapting to changing ministry needs.

This position requires initiative, flexibility, sound judgment, discretion, and a heart for supporting the mission and ministries of the local church.

• Spiritual Gifts : Administration, Serving, Discernment