Administrative Assistant

Beach Cities Tax & Accounting Corp; California (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible Schedule

401k

Career Growth Opportunities

Job summary

Beach Cities Tax & Accounting Corp is seeking an Administrative Assistant/Jr. Bookkeeper to support clients and the team.

You will answer calls, schedule appointments, organize meetings, write correspondence, and perform light bookkeeping with strong organizational and communication skills. The ideal candidate has solid experience in administrative support, proficiency with MS Office, Docusign, Google Sheets, and familiarity with tax software like Lacerte or QuickBooks is a plus.

Qualifications

• High school diploma or GED required; an Associate’s degree or administrative training is preferred.
• Experience as Administrative Assistant or in a similar role is a plus.
• Familiarity with standard office equipment such as printers and fax machines.
• Strong computer skills: Microsoft Word, Outlook, Excel, Docusign and Google Sheets; experience with Lacerte and QuickBooks is a plus.
• Highly organized with excellent time management and prioritization abilities.

Responsibilities

• Answer incoming phone calls and route to the appropriate person.
• Schedule appointments and maintain a calendar.
• Organize meetings and take accurate minutes.
• Write emails, memos, and letters and distribute them appropriately.
• Contribute to company reports and maintain an organized filing system.
• Develop, update, and maintain office procedures.
• Send confidential tax information securely.

Skills

Administrative support

Phone handling

Calendar management

Minutes taking

Email writing

Light bookkeeping

Microsoft Word

Excel

Outlook

Docusign

Google Sheets

Lacerte

QuickBooks

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

Lacerte

QuickBooks

Job description

Job Description

Job Description

Benefits/Perks

• Flexible Schedule
• 401k
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Jr. Bookkeeper to join our team. In this role, you will provide support to our clients and our team, ensuring they have all the information and resources they need. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence, as well as light bookkeeping.The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reportsMaintain an organized filing system
• Develop, update, and maintain relevant office procedures
• Sending confidential tax information to cients

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel, Docusign and Google sheets. Lacerte tax software and QuickBooks knowledge a plus.
• Highly organized with excellent time management skills and the ability to prioritize projects