Administrative Assistant

Delaware North; Buffalo (NY); On-site; USD 27,000 - 44,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Job summary

Delaware North is hiring a full-time Administrative Assistant, Finance to join our team at our global headquarters in Buffalo, NY. You will support the organization by managing calendars, preparing reports, and coordinating communications with internal and external stakeholders.

Qualifications include an associate degree in a related field and at least 3 years in administrative support within finance or accounting, plus strong MS Office skills and discretion with confidential information.

Qualifications

• Associate degree in Business Administration, Accounting, Finance, or related field.
• Minimum 3 years of administrative support experience in finance or accounting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with ERP or accounting systems is a plus.
• Strong organization and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Basic financial skills including budgets, invoices, percentages, reconciliations.

Responsibilities

• Manage executive calendars, coordinate meetings, travel, and expense reports.
• Prepare agendas, presentations, and materials for meetings.
• Serve as primary contact for internal/external stakeholders and screen inquiries.
• Prepare and distribute reports, correspondence, and business documents.
• Organize executive files, mail distribution, and department supplies.
• Build relationships with executives and partners while handling sensitive information.
• Coordinate and execute special projects with timelines and deliverables.

Skills

Microsoft Office

Communication skills

Organizational skills

Discretion with confidential info

Education

Associate degree in Business Administration/Finance

Tools

ERP systems

Accounting software

Job description

The opportunity

Delaware North is hiring a full-time Administrative Assistant, Finance to join our team at our global headquarters in Buffalo, New York. As an Administrative Assistant, you will be responsible for providing administrative assistance tohelp the organization run efficiently.

Pay

$19.38 – $31.95 / hour

Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.

What we offer

We care about our team member’s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:

• Weekly pay
• Training and development opportunities
• Employee discounts
• Flexible work schedules

Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.

What will you do?

• Manage executive calendars, coordinate meetings, arrange travel, and prepare expense reports, invoices, and other administrative materials
• Compile agendas, presentations, supporting documents, and meeting materials for executive and management meetings
• Serve as the primary point of contact for internal and external stakeholders by managing communications, screening inquiries, and directing requests appropriately
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents while maintaining accuracy and professionalism
• Organize and maintain executive files, records, mail distribution processes, and department supplies to support efficient operations
• Build and sustain effective working relationships with executives, business partners, and external stakeholders while handling sensitive information with discretion
• Coordinate and execute special projects by managing timelines, requirements, and deliverables to ensure successful completion

More about you

• Associate degree in Business Administration, Accounting, Finance, or a related field preferred
• Minimum 3 years of administrative support experience, preferably within finance, accounting, or business operations
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Experience working with ERP, accounting, or other enterprise business systems a plus
• Strong organizational skills with attention to detail and accuracy
• Ability to handle confidential and sensitive information with discretion
• Excellent communication and interpersonal skills
• Basic financial and mathematical skills, including working with budgets, invoices, percentages, and reconciliations

Shift details

M-F

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