Finance Admin Assistant - Exec Support & Travel

Delaware North; Buffalo (NY); On-site; USD 27,000 - 44,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Job summary

Delaware North is hiring a full-time Administrative Assistant, Finance to join our team at our global headquarters in Buffalo, NY. You will support the organization by managing calendars, preparing reports, and coordinating communications with internal and external stakeholders.

Qualifications include an associate degree in a related field and at least 3 years in administrative support within finance or accounting, plus strong MS Office skills and discretion with confidential information.

Qualifications

• Associate degree in Business Administration, Accounting, Finance, or related field.
• Minimum 3 years of administrative support experience in finance or accounting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with ERP or accounting systems is a plus.
• Strong organization and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Basic financial skills including budgets, invoices, percentages, reconciliations.

Responsibilities

• Manage executive calendars, coordinate meetings, travel, and expense reports.
• Prepare agendas, presentations, and materials for meetings.
• Serve as primary contact for internal/external stakeholders and screen inquiries.
• Prepare and distribute reports, correspondence, and business documents.
• Organize executive files, mail distribution, and department supplies.
• Build relationships with executives and partners while handling sensitive information.
• Coordinate and execute special projects with timelines and deliverables.

Skills

Microsoft Office

Communication skills

Organizational skills

Discretion with confidential info

Education

Associate degree in Business Administration/Finance

Tools

ERP systems

Accounting software

Job description

Delaware North is hiring a full-time Administrative Assistant, Finance to join our team at our global headquarters in Buffalo, NY. You will support the organization by managing calendars, preparing reports, and coordinating communications with internal and external stakeholders.

Qualifications include an associate degree in a related field and at least 3 years in administrative support within finance or accounting, plus strong MS Office skills and discretion with confidential information.