Administrative Assistant, Finance

Delaware North; Buffalo (NY); On-site; USD 26,000 - 44,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Health insurance

401(k) with company match

Paid vacation days and holidays

Paid parental bonding leave

Tuition/reimbursement

Job summary

Delaware North is hiring a full-time Administrative Assistant, Finance at our global headquarters in Buffalo, New York. You will support executive calendars, meetings, travel, and expense reporting to help the organization run efficiently.

We offer weekly pay, comprehensive benefits, and opportunities for training and development in a flexible work environment. The role requires strong organization, communication, and confidentiality skills.

Qualifications

• Associate degree preferred in business or finance.
• Proficiency with Microsoft Office applications.
• Experience handling confidential information with discretion.

Responsibilities

• Manage executive calendars, meetings, travel, and expenses.
• Prepare agendas, presentations, and management materials.
• Serve as primary contact for stakeholders and screen inquiries.
• Draft and distribute reports, correspondence, and documents.
• Maintain files, mail distribution, and office supplies.
• Build relationships with executives and partners while handling sensitive data.
• Coordinate and drive special projects with timelines and deliverables.

Skills

Microsoft Office

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

ERP/Accounting systems

Education

Associate degree in Business Administration/Accounting/Finance

Tools

ERP systems

Job description

The opportunity

Delaware North is hiring a full-time Administrative Assistant, Finance to join our team at our global headquarters in Buffalo, New York. As an Administrative Assistant, you will be responsible for providing administrative assistance to help the organization run efficiently.

Pay

$19.38 - $31.95 / hour

Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.

What we offer

We care about our team member’s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:

• Weekly pay
• Training and development opportunities
• Employee discounts
• Flexible work schedules

Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.

What will you do?

• Manage executive calendars, coordinate meetings, arrange travel, and prepare expense reports, invoices, and other administrative materials
• Compile agendas, presentations, supporting documents, and meeting materials for executive and management meetings
• Serve as the primary point of contact for internal and external stakeholders by managing communications, screening inquiries, and directing requests appropriately
• Prepare, edit, and distribute correspondence, reports, presentations, and other business documents while maintaining accuracy and professionalism
• Organize and maintain executive files, records, mail distribution processes, and department supplies to support efficient operations
• Build and sustain effective working relationships with executives, business partners, and external stakeholders while handling sensitive information with discretion
• Coordinate and execute special projects by managing timelines, requirements, and deliverables to ensure successful completion

More about you

• Associate degree in Business Administration, Accounting, Finance, or a related field preferred
• Minimum 3 years of administrative support experience, preferably within finance, accounting, or business operations
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Experience working with ERP, accounting, or other enterprise business systems a plus
• Strong organizational skills with attention to detail and accuracy
• Ability to handle confidential and sensitive information with discretion
• Excellent communication and interpersonal skills
• Basic financial and mathematical skills, including working with budgets, invoices, percentages, and reconciliations

Shift details

M-F

Who we are

Our business is all about people, and that includes you. At Delaware North, you’re not just part of a team — you’re part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success.

Who says you can’t love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you’re interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we’re invested in helping you achieve your career goals.

Together, we’re shaping the future of hospitality — come grow with us!

Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status.