Administrative Assistant

The ServiceMaster Company, LLC; Saint Peters (MO); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading service provider in Missouri is looking for an Administrative Assistant to support business owners and the management team. The ideal candidate will assist with invoicing, payment collection, and customer service. Essential skills include proficiency in Outlook and Excel, along with excellent writing capabilities. The role demands strong organizational abilities in a fast-paced environment. The position is on-site at 4250 N Service Rd, St Peters, MO, ensuring a collaborative work atmosphere.

Qualifications

• High school diploma or GED is required.
• Experience in administrative assistant roles is preferred but not essential.
• Ability to manage confidential information responsibly.

Responsibilities

• Initiate routine correspondence and book travel.
• Answer telephones, greet visitors, and resolve inquiries.
• Utilize CRM for job entry and customer information capture.

Skills

Communication skills

Organizational skills

Time management

Problem-solving skills

Proficiency in Excel

Proficiency in Outlook

Education

High school diploma/GED

Tools

CRM Software

Job description

Future Opening: Administrative Assistant

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem‑solving skills.

Job Responsibilities

• May initiates routine and non‑routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May enter a new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and the services we offer

Job Requirements

• High school diploma/GED required
• Previous administrative assistant experience preferred but not required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast‑paced work environment
• Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones, etc.
• Fingering and repetitive motions; such as movement of wrists, hands, and fingers while picking, pinching, and typing during your normal working environment.
• Close visual acuity to perform detail‑oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing a computer screen.
• Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world‑class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

Exciting work that makes real differences in people’s lives

4250 N Service Rd, St Peters, MO 63376, USA