Administrative Assistant

BELFOR; Boynton Beach (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

BELFOR is seeking an administrative professional for a field-office role in Boynton Beach, FL. The position handles mail, phone inquiries, and directs calls to the appropriate party while performing accounts payable/receivable tasks and payroll-related reviews.

Responsibilities include maintaining organized files, using JD Edwards and BCS, and ensuring vendor compliance. Candidates should have attention to detail and strong customer service skills.

Qualifications

• Proficient in accounts payable/receivable processes.
• Strong customer service orientation and communication skills.
• Attention to detail and accuracy in data handling.

Responsibilities

• Maintain front desk functions and mail distribution.
• Process AP invoices and vendor checks.
• Handle AR receipts and deposits.
• Create and maintain organized job files for review.
• Assist in payroll review and cost tracking as needed.
• Ensure vendor compliance and reconcile AP statements.
• Attend training courses as required.

Skills

Accounts Payable

Accounts Receivable

Customer service

Attention to detail

JD Edwards

BCS

Tools

JD Edwards

BCS

Job description

BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Position Overview

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions.All information provided will be kept separate from your expression of interest, and will not be available to managers making hiring decisions. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.