Administrative Assistant

DVS V3; Boynton Beach (FL); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k) with match

Medical

Dental

Vision

Disability insurance

Life insurance

Paid holidays

Paid time off

Job summary

BELFOR Franchise Group in Boynton Beach, FL is seeking an Administrative Specialist to support a field office. You will handle incoming mail and phone calls, route inquiries, and assist with Accounts Payable, Accounts Receivable, and payroll review as needed.

Responsibilities include maintaining an organized workspace, creating new jobs in JD Edwards, updating job files for estimator review, managing vendor lists in JD Edwards and BCS, and ensuring compliance with vendor requirements; the role

Qualifications

• Experience in front desk operations and handling mail/phone communications.
• Knowledge of AP, AR processes and payroll review is desired.
• Strong customer service principles and ability to work under deadlines.
• Ability to safeguard confidential information and maintain accuracy.
• Familiarity with JD Edwards and vendor management systems helps.

Responsibilities

• Maintain organized workspace reflecting BELFOR standards.
• Create new jobs in JD Edwards as needed.
• Organize job files for estimator/general manager review.
• Manage vendor lists in JD Edwards and BCS.
• Ensure vendor compliance and timely processing of invoices.
• Monthly reconciliation of AP statements.
• Maintain customer files in digital and physical formats.
• Attend BELFOR operations and safety trainings as required.

Skills

Customer service

Time management

Attention to detail

Communication

Multitasking

Tools

JD Edwards

BCS

Job description

BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Position Overview

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

undefined

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions.All information provided will be kept separate from your expression of interest, and will not be available to managers making hiring decisions. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.