Administrative Assistant – Public Desk

Career Group; Greenwich (CT); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Paid overtime

Bonus

Top benefits package

Job summary

Career Group in Greenwich, Connecticut is seeking an Administrative Assistant to support a team of 12 within their Public Desk division. The role offers a hybrid work schedule with core hours from 8:30 am to 5:30 pm and requires 3-5 years of administrative experience, preferably in finance. Responsibilities include processing expense reports, coordinating travel arrangements, and managing meeting logistics. Salary ranges from $90,000 to $105,000, plus paid overtime and bonuses.

Qualifications

• 3-5+ years of administrative support experience ideally in finance or within professional services.
• BA/BS preferred with solid academic performance.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Create and process expense reports.
• Coordinate travel arrangements for the team.
• Manage contacts in Microsoft Outlook.
• Track compliance and report.
• Coordinate meetings and conference rooms.

Skills

Administrative support experience

Organizational skills

Knowledge of Microsoft Office

Attention to detail

Professionalism

Education

BA/BS degree

Job description

A leading investment firm is hiring for an Administrative Assistant to support a team of 12 (including 4 MDs) within their Public Desk division.

Hybrid

3-5 days in the office – flexibility as needed to come in if there something in in the office, etc.

Hours

Core hours are 8:30-5:30 pm, flexibility for overtime as needed

Salary commensurate with experience

$90-105k base range + paid overtime (5-10 hours/week that will add up!) + bonus + top benefits package

Responsibilities

• Create and process expense reports
• Coordinate travel arrangements, both domestic and international
• Management of contacts in Microsoft Outlook
• Compliance tracking and reporting
• Heavy coordination of meetings and conference rooms
• Provide back-up support/coverage to reception as needed with 7:30-5:00 pm onsite hours

Skills and Requirements

• 3-5+ years of administrative support experience ideally in finance (strongly preferred) or within professional services
• BA/BS preferred with solid academic performance
• Knowledge of Microsoft office products
• Exceptional organizational skills and attention to detail
• Ability to maintain process and meet deadlines
• Excellent judgement and someone who takes pride in their work
• Maturity and high degree of professionalism

Please submit your resume for consideration!