Administrative Assistant

Daley And Associates, LLC; Boston (MA); On-site; USD 37,000 - 45,000; Full time

Job summary

Daley And Associates, LLC in Boston, MA is seeking an Administrative Assistant to support senior leaders with calendar management, travel coordination, and reporting tasks. The role involves preparing materials, managing vendor relations, and collaborating with global teams.

Ideal candidates have 1–3+ years of administrative experience in financial services or professional services, a bachelor's degree, and strong communication and organizational skills.

Qualifications

• 1-3+ years of administrative experience in investment management, financial services, or professional services.
• Bachelor’s degree (required).
• Strong communication (written and verbal) and interpersonal skills.
• Proven ability to navigate competing deadlines and changing priorities.
• Excellent time-management, organization, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.

Responsibilities

• Perform complex calendar management via Microsoft Outlook.
• Coordinate travel arrangements and itineraries (domestic and international).
• Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.
• Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.
• Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.
• Assist in new-hire onboarding processes and logistics, including ordering necessary equipment.
• Update and maintain detailed information in appropriate systems.
• Perform expense reporting.
• Support special projects (as needed).

Skills

Administrative experience

Communication

Time management

MS Office proficiency

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

Administrative Assistant

We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful alternative asset management firm located in Boston, MA. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams. The ideal candidate will have 1-3+ years of administrative experience in investment management, financial services, or professional services.

This is an 8-12+ month contract opportunity, paying between $27-$33/hour (depending on experience).

Responsibilities

• Perform complex calendar management via Microsoft Outlook.
• Coordinate travel arrangements and itineraries (domestic and international).
• Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.
• Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.
• Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.
• Assist in new-hire onboarding processes and logistics, including ordering necessary equipment.
• Update and maintain detailed information in appropriate systems.
• Perform expense reporting.
• Support special projects (as needed).

Qualifications

• 1-3+ years of administrative experience in investment management, financial services, or professional services.
• Bachelor’s degree (required).
• Strong communication (written and verbal) and interpersonal skills.
• Proven ability to navigate competing deadlines and changing priorities.
• Excellent time-management, organization, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.