Human Resources Coordinator

Christ Fellowship; Town of Florida (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

Christ Fellowship Church is seeking a Human Resources Coordinator to support the HR team as the central operations hub for daily administrative functions, logistics, and projects across 450+ staff and multiple campus locations.

The role blends employee lifecycle support, hospitality, budgeting, compliance, and ministerial workflows into a cross-functional support position, with responsibilities spanning onboarding, events, travel reimbursements, and confidential information handling.

Qualifications

• Proficiency in Google Workspace and office software.
• Experience handling confidential employee information with discretion.
• Strong organizational, multi-tasking and detail orientation.
• Excellent interpersonal and hospitality skills for events and staff support.
• Knowledge of HR processes and compliance basics is a plus.

Responsibilities

• Prepares environments, orders supplies, and schedules New Hire Orientations and onboarding tasks.
• Coordinates 90-day reviews and Years of Service check-ins.
• Manages onboarding logistics for interns and Residents and tracks quarterly reviews in 15Five.
• Conducts background check re-runs and maintains up-to-date labor law posters across campuses.
• Manages HR emails, announcements, and staff communications.
• Oversees hospitality for HR events, recruit events, and staff trainings.
• Reconciles monthly expense reports using Concur and Anybill; supports audits in Prophix.
• Assists with ministerial licensing processing, housing allowances, and pastor tax forms.
• Manages workspace moves, room reservations, and access control for HR.
• Coordinates safety trainings, Lunch & Learns, and other staff development events.

Skills

Google Workspace

Financial tools

Integrity

Organization

Interpersonal hospitality

Education

Associate's Degree

Bachelor’s degree in Human Resources or related field

Tools

Concur

Anybill

Prophix

Job description

The Human Resources Coordinator at Christ Fellowship Church plays a vital support role for the HR team, serving as the primary operational hub for daily administrative functions, logistics, and special projects across 450+ staff members and multiple campus locations. This position combines employee lifecycle support, hospitality, financial tracking, compliance, and specialized ministerial workflows into a single cross-functional support role.

JOB DUTIES:

Employee Lifecycle, Onboarding & Intern Programs

• Onboarding & Offboarding: Prepares environments, orders supplies, and manages setup and scheduling for New Hire Orientations, Staff Essentials, and New Staff Experiences; facilitates administrative tasks for employee exit processes.
• Performance & Milestones: Administration and scheduling of 90-day reviews and Years of Service (YOS) check-ins.
• Interns & Residents: Coordinates recruitment and onboarding logistics for Summer Interns, College Interns, and Residents; setup and tracking of quarterly reviews within the 15Five platform.
• Compliance & Screening: Conducts background check re-runs for staff whose screenings are approaching expiration and ensures required labor law posters are up to date across all campus locations.
• Communications: Assists with the distribution of all-staff emails, New Hire and Transition announcements, and manages the general HR email and calendar.

Departmental Hospitality & Operations

• Hospitality: Oversees “unreasonable hospitality” for HR events, Recruit Events, and staff trainings, including setting up rooms, ordering catering, creating welcoming environments, and managing cleanup.
• Volunteer & HR Supplies Management: Recruits, supports, and schedules HR volunteers; orders general office supplies, and maintains supply closet organization.
• General Administrative Support: Responds to routine requests for information, handles confidential and non-routine information with discretion, explains organizational policies as needed, and assists the HR team with special projects.

Financial, Budget & Expense Administration

• SME: Serves as the departmental Subject Matter Expert (SME) for planning and tracking the annual HR budget and processing all departmental product requests
• Reconciliations & Audits: Processes invoices and reconciles monthly expense reports using Concur and Anybill software; performs data administration and routine audits in Prophix.
• Reimbursements: Processes reimbursement requests for candidate travel and staff relocations.

Ministry Support & CFSEU Staff Benefits

• Ministerial Administration: Assists with the administrative processing for pastoral and ministerial licensing, housing allowances, and pastor tax forms.
• CFSEU Support: Facilitates staff benefits administration for CFSEU.
• Staff Recognition: Assists with staff recognition initiatives, including Years of Service Awards.

Workspaces & Access Control:

• Workspace Management: Facilitates Gardens staff office moves, all-staff furniture ordering, and manages workspace transition details.
• Access Control & Room Reservation Logistics: Assists with staff access ID badges, phone and key fob distribution; handles room bookings and space reservations for HR.

Safety, Compliance & Staff Training Facilitation

• Certifications: Audits, schedules, and tracks biannual (spring and fall) CPR and Crowd Management certification sessions.
• Risk Management: Coordinates scheduling and tracking for specialized Risk Management safety trainings, including forklift and aerial lift operations.
• Development Events: Assists with the scheduling and logistics for staff Lunch & Learns and other staff training sessions as required.

EDUCATION:

Associate's Degree; Bachelor’s degree in Human Resources, Business Administration or related field preferred.

RELEVANT WORK EXPERIENCE:

1-3 years of relevant administrative or HR operational support experience.

REQUIRED SKILLS & ABILITIES:

• Proficiency in Google Workspace
• Hands-on experience with financial and expense tools
• High level of integrity and capability to handle confidential employee information responsibly
• Excellent organizational skills, detail oriented and multi-tasking capability
• Strong interpersonal and hospitality skills to host events and assist staff members effectively

JOB SPECS:

Classification: Full-Time, Hourly, Non-Exempt

Reporting to: Human Resources Director