Administrative Assistant

First United Church of Christ; Troy (OH); On-site; USD 16,000 - 22,000; Part time

Job summary

First United Church of Christ in Troy, Ohio is seeking a dependable Administrative Assistant to support the Pastor and church operations. The role requires discretion, strong communication, and the ability to manage multiple tasks.

The position is part-time (3 days per week, 7 hours per day) with days set on Monday or Tuesday and Thursday/Friday. Duties include bulletin preparation, annual report support, calendar maintenance, and reception for members and visitors.

Qualifications

• High school diploma or equivalent; business coursework preferred.
• Maintain a high degree of confidentiality regarding church-related matters.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a welcoming, professional manner.
• Experience with Microsoft Office software (Word, Excel, Outlook) and willingness to stay current with evolving technology.
• Familiarity with Church Windows software or the ability to learn.
• Ability to manage multiple tasks and priorities with accuracy and attention to detail.
• Ability to work cooperatively with Pastor, church staff, volunteers, boards, teams, members, and visitors.

Responsibilities

• Provide administrative and organizational support to the Pastor.
• Prepare the weekly worship bulletin and assist with worship-related administrative needs.
• Assist with the preparation and organization of the Church Annual Report.
• Send reminder emails and communications to church volunteers.
• Prepare and send thank-you notes, homebound mailers, and other church correspondence.
• Maintain accurate church files and records.
• Maintain and update the church Master Calendar.
• Provide administrative assistance to Church Boards and Teams as requested.
• Serve as a welcoming receptionist for church members, visitors, and guests.
• Answer phone calls professionally, direct calls appropriately or take messages.
• Perform additional administrative duties as needed to support church operations.

Skills

Confidentiality

Organizational skills

Communication skills

Microsoft Office

Church Windows

Receptionist experience

Time management

Teamwork

Education

High school diploma or equivalent

Tools

Church Windows

Job description

Job Description

First United Church of Christ is seeking a dependable, organized, and service-oriented Administrative Assistant to support the Pastor and the ongoing administrative needs of the church. This position serves as an important point of contact for members, visitors, volunteers, and church leadership and requires professionalism, discretion, strong communication skills, and the ability to manage multiple responsibilities effectively.

Position is 3 days per week, 7 hours per day. Working days are Monday or Tuesday (as agreed upon) and Thursday and Friday.

Key Responsibilities

• Work closely with the Pastor to provide administrative and organizational support.
• Prepare the weekly worship bulletin and assist with other worship-related administrative needs.
• Assist with the preparation and organization of the Church Annual Report.
• Send reminder emails and communications to church volunteers.
• Prepare and send thank-you notes, homebound mailers, and other church correspondence.
• Maintain accurate church files and records.
• Maintain and update the church Master Calendar.
• Provide administrative assistance to Church Boards and Teams as requested.
• Serve as a welcoming receptionist for church members, visitors, and guests.
• Answer phone calls professionally, direct calls appropriately or take messages.
• Perform additional administrative duties as needed to support the effective operation of the church.

Qualifications and Requirements

• High school diploma or equivalent required; some business-related college coursework is preferred.
• Ability to maintain a high degree of confidentiality regarding church-related matters.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a welcoming, professional manner.
• Working knowledge of computers and willingness to stay current with evolving technology.
• Experience with Microsoft Office software, including Word, Excel, Outlook, or similar programs and willingness to stay current with evolving technology.
• Familiarity with Church Windows software or the ability and willingness to learn.
• Ability to manage multiple tasks and priorities simultaneously while maintaining accuracy and attention to detail.
• Ability to work cooperatively with the Pastor, church staff, volunteers, Boards, Teams, members, and visitors.
• Demonstrated reliability, discretion, flexibility, and a commitment to serving the church community.

Desired Qualities

The ideal candidate will be organized, dependable, approachable, and attentive to detail. They will demonstrate good judgment when handling confidential information and be comfortable balancing routine administrative responsibilities with the changing needs of the church. A positive attitude and willingness to work collaboratively with others are essential to success in this role.

Company Description

We are a small but active church.

Company Description

We are a small but active church.