Administrative Assistant

Punxsutawney Spirit; Boca Raton (FL); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Punxsutawney Spirit in Boca Raton, FL is seeking a part-time Administrative Assistant to support executives with clerical tasks, scheduling, and data handling.

The role requires strong communication, organization, and the ability to work independently. Proficiency in Microsoft Office is essential, and up to 30 hours per week on a flexible schedule will be offered.

This position is ideal for experienced assistants looking for reliable part-time work in a small office environment.

Qualifications

• Three to five years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Experience in secretary function.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• This is a part-time, hourly position requiring approximately up to 30 hours per week on a flexible schedule

Responsibilities

• Process correspondence via email and print.
• Maintains databases of company contacts.
• Maintain email lists and other company lists.
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed.
• Performs other related duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

Independent work

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Job description

• Ability to process correspondence via email and print
• Maintains databases of company contacts
• Maintain email lists and other company lists
• Prepares written summaries of data when needed.
• Prepares reports from multiple sources.
• Responds to and resolves administrative inquiries and questions.
• Schedules meetings and appointments for managers or supervisors.
• Assists with filings and document retention as needed
• Maintains office supplies and coordinates maintenance of office equipment.
• Works on special projects with Executive Assistants or other assigned supervisors as needed.
• Performs other related duties as assigned.

Position Requirements:

• Three to five years of experience in an administrative role
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Experience in secretary function
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• This is a part-time, hourly position requiring approximately up to 30 hours per week on a flexible schedule

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.