Administrative Assistant

Addus HomeCare, Inc.; Billings, Northern (MT, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Continued Education

Monthly Bonus

PTO Plan

Retirement Planning

Life Insurance

Employee discounts

Job summary

Addus Homecare, Inc. is seeking an experienced administrative professional to support executives and manage confidential tasks in a fast-paced environment. You will coordinate meetings, calendars, and communications while maintaining discretion and professionalism.

The role emphasizes multi-tasking, reliability, and strong MS Office skills, with the ability to handle confidential information and support various departments as needed.

Qualifications

• High School diploma or equivalent.
• Two years of administrative experience.
• Experience in a caregiver environment is a plus.

Responsibilities

• Manages executive calendars and scheduling.
• Coordinates internal/external meetings and materials.
• Handles confidential information with discretion.
• Supports special projects and tight deadlines.
• Greet guests and maintain reception area.

Skills

Microsoft Office Suite

Administrative Support

Calendar management

Communication skills

Education

High School Diploma

Tools

MS Office

Job description

Position Summary: This position relieves the Executives of administrative functions in order to increase the time they have available for executive level functions. Provide high level administrative skill set to a wide range of business tasks that may be of a confidential and time sensitive nature.

Hours: Full time: Monday-Thursday 8am-5pm | Friday 8am-4pm

Location: A-Plus HealthCare 926 Main St Suite 16 Billings, MT 59105

At A-Plus/ Addus we offer our team the best:

• Medical, Dental and Vision Benefits
• Continued Education
• Monthly Bonus
• PTO Plan
• Retirement Planning
• Life Insurance
• Employee discounts

Essential Duties:

• Assists with appointment scheduling and calendar management for Senior Level management
• Coordinates arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings, provide catering needs as required
• Works on a variety of special projects as needed with multi-tasking as necessary
• Takes initiative, uses good judgment, understands deadlines and carries multiple projects through to completion with much interruption
• Works independently under general direction while prioritizing work
• Assists in coordinating a variety of monthly and quarterly local and branch award programs
• Involvement in upkeep of the Company intranet and external website
• Greets guests, maintain reception area and main conference room appearance
• Answers overflow of switchboard calls
• Demonstrates accurate knowledge of services of the Company and provide information by answering questions and requests
• Develops and maintains effective working relationships with Management and Support Center staff
• Maintains a high degree of confidentiality at all times due to access to sensitive information
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements
• Abides by all regulations, policies, procedures and standards
• Performs other duties as assigned

Performance Responsibilities:

• Maintains positive internal and external customer service relationships
• Maintains open lines of communication
• Plans and organizes work effectively and ensures its completion
• Meets all productivity requirements
• Demonstrates team behavior and promotes a team-oriented environment
• Actively participates in Continuous Quality Improvement
• Represents the organization professionally at all times

Position Requirements & Competencies:

• High School diploma or equivalent
• Two years of administrative and caregiver experience
• Ability to handle confidential aspects of the role
• Good command of Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong oral and written skills
• Assesses work load and re-prioritize as needed, handling multiple task under tight deadlines
• Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments
• Interacts professionally with all levels of management and staff

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employee wellbeing is top priority at Addus Homecare, and we're thrilled to announce our recognition as the top healthcare company on Indeed's 2024 Top 100 Work Wellbeing Index. View the full rankings here: https://www.indeed.com/employers/work-wellbeing/work-wellbeing-100-ranking.